Upozornění: Text přílohy byl získán strojově a nemusí přesně odpovídat originálu. Zejména u strojově nečitelných smluv, kde jsme použili OCR. originál smlouvy stáhnete odsud
European Solidarity Corps Grant agreement mono-beneficiary – Special conditions
Standard grant agreement (mono-beneficiary): December 2018
Agreement number: [complete]
GRANT AGREEMENT for a:
Project under the European Solidarity Corps1
AGREEMENT NUMBER – [EPLUS LINK Generated No.]
This Agreement (‘the Agreement’) is concluded between the following parties:
on the one part,
[full official name of the NA]
[official legal form]
[official registration No]
[official address in full]
[VAT number],
The National Agency (hereinafter referred to as "the NA"), represented for the purposes of
signature of this Agreement by [function, forename and surname], and acting under
delegation by the European Commission, hereinafter referred to as “the Commission”,
and
on the other part,
“the beneficiary”
[full official name of the beneficiary]
[official legal form] [if applicable]
[official registration No] [if applicable]
[official address in full]
[VAT number], [if applicable]
[PIC number],
[FOR TRAINEESHIPS AND JOBS]
Quality Label code [Quality Label reference number]: ……
Quality Label scope: [Traineeships, Jobs]
[FOR VOLUNTEERING PROJECTS]
1 Regulation (EU) No 2018/1475 of the European Parliament and of the Council of 2 October 2018 laying down the legal framework of the
European Solidarity Corps and amending Regulation (EU) No 1288/2013, Regulation (EU) No 1293/2013 and Decision No 1313/2013/EU
Agreement number: [complete] Standard grant agreement (Mono beneficiary)
[Option 1 – Beneficiary with Quality Label -
Quality Label code [Quality Label reference number]: ……
Quality Label scope: [Volunteering, Traineeships, Jobs]
[Option 2 – Beneficiary with an Erasmus+ Volunteering accreditation]]
Erasmus+ Volunteering accreditation: [Accreditation reference number]: ……
represented for the purposes of signature of this Agreement by [function, forename and
surname]
The parties referred to above
HAVE AGREED
to the Special Conditions (“the Special Conditions”) and the
following Annexes:
Annex I General Conditions
Annex II Description of the Project; Estimated budget of the project
Annex III Financial and contractual rules
Annex IV Applicable rates
[FOR VOLUNTEERING PROJECTS]
Annex V Template for agreements to be used between partner and volunteers
which form an integral part of the Agreement.
The provisions in the Special Conditions of the Agreement take precedence over its Annexes.
The provisions in Annex I ‘General Conditions’ take precedence over those in other Annexes.
The provisions in Annex III take precedence over those in the other Annexes, except Annex I.
Within Annex II, the part on the Estimated budget takes precedence over the part on the
Description of the project.
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Agreement number: [complete] Standard grant agreement (Mono beneficiary)
SPECIAL CONDITIONS
Table of Contents
ARTICLE I.1– SUBJECT MATTER OF THE AGREEMENT......................................... 3
ARTICLE I.2– ENTRY INTO FORCE AND IMPLEMENTATION PERIOD OF
THE AGREEMENT ................................................................................................... 3
ARTICLE I.3- MAXIMUM AMOUNT AND FORM OF THE GRANT ......................... 3
ARTICLE I.4– REPORTING AND PAYMENT ARRANGEMENTS ............................. 4
I.4.1 Payments to be made .......................................................................................... 4
I.4.2 First pre-financing payment ................................................................................ 5
I.4.3 Interim reports and further pre-financing payments ........................................... 6
I.4.4 Final report and request for payment of the balance........................................... 6
I.4.5 Payment of the balance ....................................................................................... 7
I.4.6 Notification of amounts due .............................................................................. 7
I.4.7 Payments to the beneficiary .............................................................................. 7
I.4.8 Language of requests for payments and reports ................................................. 7
I.4.9 Currency for requests for payments and conversion into euro ........................... 8
I.4.10 Currency for payments ...................................................................................... 8
I.4.11 Date of payment ................................................................................................ 8
I.4.12 Costs of payment transfers ................................................................................ 9
I.4.13 Interest on late payment .................................................................................... 9
ARTICLE I.5– BANK ACCOUNT FOR PAYMENTS..................................................... 9
ARTICLE I.6- DATA CONTROLLER AND COMMUNICATION DETAILS OF
THE PARTIES .......................................................................................................... 10
I.6.1 Data controller ................................................................................................. 10
I.6.2 Communication details of the NA................................................................... 10
I.6.3 Communication details of the beneficiary....................................................... 10
ARTICLE I.7- PROTECTION AND SAFETY OF PARTICIPANTS ............................ 11
ARTICLE I.8- ADDITIONAL PROVISIONS ON USE OF THE RESULTS
(INCLUDING INTELLECTUAL AND INDUSTRIAL PROPERTY RIGHTS).... 11
ARTICLE I.9- USE OF IT TOOLS .................................................................................. 11
I.9.1 Mobility Tool+ ................................................................................................ 11
I.9.2 European Solidarity Corps Project Results Platform ...................................... 11
ARTICLE I.10- ADDITIONAL PROVISIONS ON SUBCONTRACTING................... 12
ARTICLE I.11– ADDITIONAL PROVISION ON THE VISIBILITY OF UNION
FUNDING 12
ARTICLE I.XX- SUPPORT TO PARTICIPANTS ......................................................... 12
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Agreement number: [complete] Standard grant agreement (Mono beneficiary)
ARTICLE I.XX- MODIFICATIONS TO THE GRANT AGREEMENT WITHOUT
AMENDMENT ......................................................................................................... 13
ARTICLE I.XX–PARENTAL/GUARDIAN CONSENTCHYBA! ZÁLOŽKA NENÍ DEFINOVÁNA.
ARTICLE I.XX–YOUTH PASS CERTIFICATE............................................................ 13
ARTICLE I.XX– ADDITIONAL PROVISION ON MONITORING AND
EVALUATION ......................................................................................................... 14
ARTICLE I.XX– ANY ADDITIONAL PROVISIONS REQUIRED BY THE
NATIONAL LAW .................................................................................................... 14
ARTICLE I.XX– BENEFICIARIES WHICH ARE INTERNATIONAL
ORGANISATIONS .................................................................................................. 14
ARTICLE I.XX– ONLINE LINGUISTIC SUPPORT (OLS).......................................... 14
ARTICLE I.XX– SPECIFIC DEROGATIONS FROM ANNEX I GENERAL
CONDITIONS .......................................................................................................... 15
2
Agreement number: [complete] Standard grant agreement (Mono beneficiary)
ARTICLE I.1– SUBJECT MATTER OF THE AGREEMENT
The [NA] has decided to award a grant, under the terms and conditions set out in the
Special Conditions, the General Conditions and the other Annexes to the Agreement,
for the Project [NA to insert the title of the Project in bold] ("the Project") under the
European Solidarity Corps, [Volunteering Projects/ Traineeships and Jobs/Solidarity
Projects], as described in Annex II.
By signing the Agreement, the beneficiary accepts the grant and agrees to implement
the Project, acting on its own responsibility.
ARTICLE I.2– ENTRY INTO FORCE AND IMPLEMENTATION PERIOD OF THE
AGREEMENT
The Agreement enters into force on the date on which the last party signs it.
The Project runs for […] months starting on [insert date: …] and finishing on [insert
date: …].
ARTICLE I.3- MAXIMUM AMOUNT AND FORM OF THE GRANT
I.3.1 The maximum amount of the grant is EUR […].
I.3.2 The grant takes the form of unit contributions and reimbursement of eligible costs
actually incurred, in accordance with the following provisions:
(a) eligible costs as specified in Annex III;
(b) estimated budget as specified in Annex II;
(c) financial rules as specified in Annex III.
I.3.3 Budget transfers without amendment
The beneficiary is allowed to transfer funds between the different budget categories
resulting in a change of the estimated budget and the related activities described in Annex
II, without requesting an amendment of the Agreement as specified in Article II.13, under
the condition that:
- the Project is implemented in accordance with the approved project application and
overall objectives described in Annex II],
- and the following specific rules are respected:
[FOR VOLUNTEERING PROJECTS
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Agreement number: [complete] Standard grant agreement (Mono beneficiary)
(a) The beneficiary is allowed to transfer up to 100% of the funds allocated to budget
category travel, organisational support, pocket money and linguistic support between
these budget categories or to the budget category inclusion support;
(b) The beneficiary is allowed to transfer up to 10% of the funds allocated to budget category
exceptional costs to any other budget category.
(c) The beneficiary is allowed to transfer up to 10% of the funds allocated to budget category
complementary activity costs to any other budget category.]
[FOR TRAINEESHIPS AND JOBS
(a) The beneficiary is allowed to transfer up to 100% of the funds allocated to budget
category travel, organisational support, relocation allowance and linguistic support
between these budget categories or to the budget category inclusion support;
(b) The beneficiary is allowed to transfer up to 10% of the funds allocated to budget
category exceptional costs to any other budget category.
(c) The beneficiary is allowed to transfer up to 10% of the funds allocated to budget
category complementary activity costs to any other budget category.]
[FOR SOLIDARITY PROJECTS]
The beneficiary is allowed to transfer up to 10% of the funds allocated to budget category
exceptional costs to any other budget category.]
ARTICLE I.4– REPORTING AND PAYMENT ARRANGEMENTS
The following reporting and payment provisions2 apply:
I.4.1 Payments to be made
The NA must make the following payments to the beneficiary:
- a first pre-financing payment;
2 Normal payment schedule for grant agreements of maximum two years included: normally one pre-financing payment of 80% and a
balance payment of 20%. However, in case of lack of sufficient payment appropriations, the NA may:
a) reduce the first pre-financing to a percentage between 60 and 80% and apply a balance payment of 40-20% of the maximum grant
amount, or
b) split the first pre-financing into two payments without interim report,, whereby the total of both payments amounts to 80% of the
maximum grant amount and a balance payment of 20% of the maximum grant amount.
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Agreement number: [complete] Standard grant agreement (Mono beneficiary)
- [NA to select if a further pre-financing payment is foreseen] (a) further pre-financing
payment(s), on the basis of the request for further pre-financing payment referred to in
Article I.4.3;
- one payment of the balance, on the basis of the request for payment of the balance
referred to in Article I.4.4.
I.4.2 First pre-financing payment
The aim of the pre-financing is to provide the beneficiary with a float. The pre-financing
remains the property of the NA until the payment of the balance.
[Option if the NA requires a pre-financing guarantee: The first pre-financing payment is done
when the NA receives financial guarantee that fulfils the following conditions:
(a) it is provided by a bank or an approved financial institution or, if requested by the
beneficiary and accepted by the NA, by a third party;
(b) the guarantor stands as first-call guarantor and does not require the NA to first have
recourse against the principal debtor (i.e. the beneficiary); and
(c) it explicitly remains in force until the pre-financing is cleared against payment of the
balance by the NA. If the payment of the balance takes the form of a recovery, the
financial guarantee must remain in force until three months after the debit note is
notified to the beneficiary.
The NA must release the guarantee within the following month.]
[NA to choose between the following options:
Option 1: One pre-financing payment in one instalment.
The NA must pay to the beneficiary within 30 days following the entry into force of the
Agreement [or, if applicable: following the receipt of a financial guarantee of EUR […]3] a
pre-financing payment of EUR […] corresponding to 80% of the maximum grant amount
specified in Article I.3.1.
Option 2: One pre-financing payment in two instalments, with or without a progress
report.
The NA must pay the first pre-financing to the beneficiary in two instalments as follows:
Within 30 days following the entry into force of the Agreement [or, if applicable:
following the receipt of a financial guarantee of EUR […]4] a first payment of EUR
3 [the amount equal to the pre-financing to be paid].
4 [the amount equal to the pre-financing to be paid].
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Agreement number: [complete] Standard grant agreement (Mono beneficiary)
[…] corresponding to [NA to set a percentage between 40 and 60%] [40-60]% of the
maximum grant amount specified in Article I.3.1;
By [NA to insert date] a second payment of EUR […] corresponding to [NA to set a
percentage between 40 and 20%, which if added up with the percentage set for the
first payment should reach 80% of the amount in Article I.3.1] [40-20]% of the
maximum grant amount specified in Article I.3.1.
Option 3: NA to include a special clause in case pre-financing is split in several
instalments.
[Based on risk assessment and financial capacity checks]]
By [NA to insert date], the NA must pay to the beneficiary [NA to complete as necessary].
I.4.3 Interim reports and further pre-financing payments
[NA to choose between the following two options:
Option 1: No further pre-financing payment, no interim and no progress report.
[If Article I.4.2 options 1 or 2 are selected].
Not applicable.
Option 2: Precautionary measures
If Article I.4.2 option 3 is selected
By [NA to insert date], the beneficiary must [NA to complete as necessary]].
I.4.4 Final report and request for payment of the balance
Within [60] [or shorter period to be specified by the NA] calendar days after the end date of
the Project specified in Article I.2.2, the beneficiary must complete a final report on the
implementation of the Project. This report must contain the information needed to justify the
amount requested on the basis of unit contributions where the grant takes the form of the
reimbursement of unit contributions or the eligible costs actually incurred in accordance with
Annex III.]
The final report is considered as the beneficiary’s request for payment of the balance of the
grant.
The beneficiary must certify that the information provided in the request for payment of the
balance is full, reliable and true. It must also certify that the costs incurred can be considered
eligible in accordance with the Agreement and that the request for payment is substantiated by
adequate supporting documents that can be produced in the context of the checks or audits
described in Article II.27.
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Agreement number: [complete] Standard grant agreement (Mono beneficiary)
I.4.5 Payment of the balance
The payment of the balance reimburses or covers the remaining part of the eligible costs
incurred by the beneficiary for the implementation of the project.
The NA determines the amount due as the balance by deducting the total amount of pre-
financing already made from the final amount of the grant determined in accordance with
Article II.25.
If the total amount of earlier payments is greater than the final amount of the grant determined
in accordance with Article II.25, the payment of the balance takes the form of a recovery as
provided for by Article II.26.
If the total amount of earlier payments is lower than the final amount of the grant determined
in accordance with Article II.25, the NA must pay the balance within [60] [or earlier if
required by the rules applicable to the NA: […]] calendar days from when it receives the
documents referred to in Article I.4.4, except if Article II.24.1 or II.24.2 apply.
Payment is subject to the approval of the request for payment of the balance and of the
accompanying documents. Their approval does not imply recognition of the compliance,
authenticity, completeness or correctness of their content.
The amount to be paid may, however, be offset, without the beneficiary’s consent, against any
other amount owed by the beneficiary to the NA, up to the maximum amount of the grant.
I.4.6 Notification of amounts due
The NA must send a formal notification to the beneficiary:
(a) informing it of the amount due; and
(b) specifying whether the notification concerns a further pre-financing payment or the
payment of the balance.
For the payment of the balance, the NA must also specify the final amount of the grant
determined in accordance with Article II.25.
I.4.7 Payments to the beneficiary
The NA must make payments to the beneficiary.
Payments to the beneficiary discharge the NA from its payment obligation.
I.4.8 Language of requests for payments and reports
All requests for payments and reports must be submitted in [NA to specify the language].
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Agreement number: [complete] Standard grant agreement (Mono beneficiary)
I.4.9 Currency for requests for payments and conversion into euro
Request for payment must be drafted in […].
The beneficiary with general accounts in a currency other than the euro must convert costs
incurred in another currency into euros at the average of the daily exchange rates published in
the C series of the Official Journal of the European Union, determined over the corresponding
reporting period (available at
http://www.ecb.europa.eu/stats/exchange/eurofxref/html/index.en.html).
If no daily euro exchange rate is published in the Official Journal of the European Union for
the currency in question, conversion must be made at the average of the monthly accounting
rates established by the Commission and published on its website
(http://ec.europa.eu/budget/contracts_grants/info_contracts/inforeuro/inforeuro_en.cfm),
determined over the corresponding reporting period.
The beneficiary with general accounts in euros must convert costs incurred in another
currency into euros in accordance with their usual accounting practices.
[If the NA prefers to apply an alternative conversion rate to that specified above or the
national law establishes different obligations:
Any conversion into euro of costs incurred in other currencies must be made by the
beneficiary at [the monthly exchange rate established by the Commission and published on its
website]5[the daily exchange rates published in the C series of the Official Journal of the
European Union]6 applicable on the day when the [request for payment is submitted]/ [cost
was incurred]/ [bank account of the beneficiary is credited]/[agreement is signed by the last of
the two parties]].
[If NA chooses the above option "[bank account of the beneficiary is credited]" and more than
one pre-financing payments is foreseen: If Article I.4.3 provides for a second or more pre-
financing payments, the conversion rate must apply for all costs incurred in the period from
the date of transfer of the related pre-financing payment until the date of transfer of the next
pre-financing payment.]
I.4.10 Currency for payments
The NA must make payments in […].
I.4.11 Date of payment
Payments by the NA are considered to have been carried out on the date when they are
debited to its account unless the national law provides otherwise.
5 http://ec.europa.eu/budget/contracts_grants/info_contracts/inforeuro/inforeuro_en.cfm
6 http://www.ecb.europa.eu/stats/exchange/eurofxref/html/index.en.html
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Agreement number: [complete] Standard grant agreement (Mono beneficiary)
I.4.12 Costs of payment transfers
Costs of the payment transfers are borne as follows:
(a) the NA bears the costs of transfer charged by its bank;
(b) the beneficiary bears the costs of transfer charged by its bank;
(c) the party causing a repetition of a transfer bears all costs of repeated transfers.
I.4.13 Interest on late payment
If the NA does not pay within the time limit for payment, the beneficiary is entitled to late-
payment interest. The interest payable is determined according to the provisions laid down in
the national law applicable to the Agreement or in the rules of the NA. In the absence of such
provisions, the interest payable is determined according with the rate applied by the European
Central Bank for its main refinancing operations in euros (‘the reference rate’), plus three and
a half points. The reference rate is the rate in force on the first day of the month in which the
time limit for payment expires, as published in the C series of the Official Journal of the
European Union.
If the NA suspends the time limit for payment as provided for in Article II.24.2 or if it
suspends an actual payment as provided for in Article II.24.1, these actions may not be
considered as cases of late payment.
Late-payment interest covers the period running from the day following the due date for
payment, up to and including the date of actual payment as established in Article I.4.11. The
NA does not consider payable interest when determining the final amount of grant within the
meaning of Article II.25.
As an exception to the first subparagraph, if the calculated interest is lower than or equal to
EUR 200, it must be paid to the beneficiary only if the beneficiary requests it within two
months of receiving late payment.
ARTICLE I.5 – BANK ACCOUNT FOR PAYMENTS
All payments must be made to the beneficiary's bank account as indicated below:
Name of bank: […]
Precise denomination of the account holder: […]
Full account number (including bank codes): […]
[IBAN code: […]]7
7 BIC or SWIFT code applies to for countries where the IBAN code does not apply.
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Agreement number: [complete] Standard grant agreement (Mono beneficiary)
ARTICLE I.6 - DATA CONTROLLER AND COMMUNICATION DETAILS OF THE
PARTIES
I.6.1 Data controller
The entity acting as a data controller according to Article II.7 is:
Sophie BEERNAERTS
Head of Unit
European Commission
Directorate-General for Education, Youth, Sport and Culture
Unit EAC.B.4
B-1049 Brussels
Belgium
I.6.2 Communication details of the NA8
Any communication addressed to the NA must be sent to the following address:
[Name of the NA]
[Post code, town and country]
E-mail address: [insert functional mailbox NA]
[If applicable: Any communication addressed to the NA for the purposes of [NA to specify
the purposes for which the system must apply] must be submitted through the [following]
electronic exchange system set up by the NA: […]. In this case, the second subparagraph of
Article II.3.1 and the second subparagraph of Article II.3.2 must not apply.]
I.6.3 Communication details of the beneficiary9
Any communication from the NA to the beneficiary must be sent to the following address:
[Full name]
[Function]
[Name of the entity]
[Full official address]
E-mail address: [complete]
[If applicable: Any communication from the NA to the beneficiary for the purposes of [NA to
specify the purposes for which the system must apply] must be submitted through the
8 Both options in this paragraph could be used at the same time if communications for different purposes (e.g. reporting, amendment
requests, questions) are to be addressed either through the following address or through the electronic exchange system. In this case, please
use the expression "for the purposes of" in both options. If only one of the options is used, please delete "for the purposes of".
9 Both options in this paragraph could be used at the same time if communications for different purposes (e.g. information on payment,
questions) are to be addressed either through the following address or through the electronic exchange system. In this case, please use the
expression "for the purposes of" in both options. If only one of the options is used, please delete "for the purposes of".
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Agreement number: [complete] Standard grant agreement (Mono beneficiary)
[following] electronic exchange system set up by the NA: […]. In this case, the second
subparagraph of Article II.3.1 and the second subparagraph of Article II.3.2 must not apply.]
ARTICLE I.7- PROTECTION AND SAFETY OF PARTICIPANTS
[FOR VOLUNTEERING PROJECTS AND TRAINEESHIPS AND JOBS]
The beneficiary must have in place effective procedures and arrangements to provide for the
safety and protection of the participants in their Project. The beneficiary must ensure that each
participant has adequate insurance coverage for the activities described in Annex II.
The beneficiary must ensure that each participant in a cross-border activity is covered by the
insurance policy provided by the European Solidarity Corps for the entire period of the
participant's stay abroad.
ARTICLE I.8 - ADDITIONAL PROVISIONS ON USE OF THE RESULTS
(INCLUDING INTELLECTUAL AND INDUSTRIAL PROPERTY RIGHTS)
In addition to the provision of Article II.9.3, if the beneficiary produces educational materials
under the scope of the Project, such materials must be made available through the Internet,
free of charge and under open licenses10.
ARTICLE I.9- USE OF IT TOOLS
I.9.1 Mobility Tool+
The beneficiary must make use of the web based Mobility Tool+ to record all information in
relation to the activities undertaken under the Project and to complete and submit the Progress
Report, Interim report (if available in Mobility Tool+ and for the cases specified in article
I.4.3) and Final report.
I.9.2 European Solidarity Corps Project Results Platform
The beneficiary may use the European Solidarity Corps Project Results Platform to
disseminate project results, in accordance with the instructions provided therein.
[FOR VOLUNTEERING PROJECTS AND TRAINEESHIPS AND JOBS]
I.9.3 European Solidarity Corps Portal
The beneficiary must select its participants from the European Solidarity Corps Portal by
sending an offer through the "Placement Administration and Support System" (PASS).
10 Open licence – a way by which the owner of a work grants permission to others to use the resource. A license is associated to each
resource. There are different open licences according to the extent of the permissions granted or the limitations imposed and the beneficiary
is free to choose the specific license to apply to their work. An open licence must be associated to each resource produced. An open licence
is not a transfer of copyrights or Intellectual Property Rights (IPR).
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Agreement number: [complete] Standard grant agreement (Mono beneficiary)
ARTICLE I.10 - ADDITIONAL PROVISIONS ON SUBCONTRACTING
[FOR SOLIDARITY PROJECTS]
By way of derogation, the provisions set out in points (c) and (d) of Article II.11.1 are not
applicable to any of the budget categories.
[FOR VOLUNTEERING PROJECTS AND TRAINEESHIPS AND JOBS]
By way of derogation, the provisions set out in points (c) and (d) of Article II.11.1 are not
applicable to any of the budget categories except complementary activities.
ARTICLE I.11 – ADDITIONAL PROVISION ON THE VISIBILITY OF UNION
FUNDING
Without prejudice to Article II.8, the beneficiary must acknowledge the support received
under the European Solidarity Corps in all communication and promotional materials,
including on websites and social media. The guidelines for the beneficiary and other third
parties are available at https://ec.europa.eu/youth/solidarity-corps/resources-and-contacts_en.
[FOR VOLUNTEERING PROJECTS, TRAINEESHIPS AND JOBS]
ARTICLE I.XX- SUPPORT TO PARTICIPANTS
If, while implementing the Project, the beneficiary has to give support to participants, the
beneficiary must give such support in accordance with the conditions specified in Annex II
and Annex V (if applicable).
In accordance with the documents provided in Annex V, the beneficiary must:
– Transfer the financial support for the budget categories [NA to select the applicable budget
categories depending on the action: [pocket money/relocation allowance] in full to the
young participants, applying the rates for unit contributions as specified in Annex IV[FOR
TRAINEESHIPS AND JOBS:, whereby the participant must receive at least 80 % of the total
amount of the relocation allowance at the start of the activity. The remainder (where
applicable) must be paid before the end of the activity];
And
– Either transfer the financial support for the budget categories travel and linguistic support
in full to the young participants, applying the rates for unit contributions as specified in
Annex IV;
– or provide the support for the budget categories travel and linguistic support to the young
participants in the form of provision of the required travel/linguistic support services. In
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Agreement number: [complete] Standard grant agreement (Mono beneficiary)
such case, the beneficiary must ensure that the provision of travel/linguistic support will
meet the necessary quality and safety standards.
The beneficiary may combine the two options set out in the previous paragraph in so far as
they ensure fair and equal treatment of all participants. In such case the conditions applicable
to each option must be applied for the budget categories to which the respective option is
applied.
ARTICLE I.XX- MODIFICATIONS TO THE GRANT AGREEMENT WITHOUT
AMENDMENT
The beneficiary may modify the grant agreement without requesting an amendment, on
condition that:
- the Project is implemented in accordance with the approved project application and
overall objectives described in Annex II],
- and the following specific rules are respected:
[FOR VOLUNTEERING PROJECTS, TRAINEESHIPS AND JOBS]:
(a) The beneficiary is free to change the duration of activities, as long as the minimum
and maximum durations set out in the European Solidarity Corps Guide are respected
and that the activity type is not changed;
(b) The beneficiary is free to change the flows of participants, as long as the eligible
criteria set out in the European Solidarity Corps Guide for the relevant activities are
respected.
[FOR SOLIDARITY PROJECTS]:
The beneficiary is free to change the composition of the group of young people, insofar as at
least 50% of the original participants remain identical to those foreseen in Annex II and
insofar as the group continues to comply with the initial eligibility criteria throughout the
duration of the Project.]
ARTICLE I.XX–YOUTH PASS CERTIFICATE, CERTIFICATE OF
PARTICIPATION
I.XX.1 The beneficiary must inform the participants involved in the Project about their right
to be supported through the Youthpass process and receive a Youthpass certificate.
[FOR VOLUNTEERING PROJECTS, TRAINEESHIPS AND JOBS]:
I.XX.2 The beneficiary is responsible for ensuring support for the identification and
documentation of the non-formal and informal learning outcomes acquired by the participants
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Agreement number: [complete] Standard grant agreement (Mono beneficiary)
involved in the Project and has the obligation to provide a Youthpass certificate to each
individual participant requiring it at the end of the activity.
I.XX.3 Without prejudice to the provisions above, the beneficiary must issue each participant
with the certificate of participation at the end of the activity.
ARTICLE I.XX– ADDITIONAL PROVISION ON MONITORING AND
EVALUATION
[For holders of Quality Label or an Erasmus+ Volunteering accreditation:
The NA and the Commission will monitor the correct implementation of all requirements
resulting from the Quality Label certification or the Erasmus+ Volunteering accreditation held
by the beneficiary.
In case the monitoring reveals weaknesses, the beneficiary must establish and implement an
action plan within the timeframe specified by the NA or the Commission. In the absence of
adequate and timely remedial actions by the beneficiary, the NA will suspend or withdraw the
Quality Label or the Erasmus+ Volunteering accreditation.
ARTICLE I.XX– ANY ADDITIONAL PROVISIONS REQUIRED BY THE
NATIONAL LAW
[The NA may include any additional compulsory legal provision required by the national
law].
ARTICLE I.XX– BENEFICIARIES WHICH ARE INTERNATIONAL
ORGANISATIONS
[to be included only if the beneficiary is an international organisation]11
[NA to consult the Commission to check the arrangements in place for each type of
international organisation in relation to EU funding]
[FOR VOLUNTEERING PROJECTS, TRAINEESHIPS AND JOBS]:
ARTICLE I.XX– ONLINE LINGUISTIC SUPPORT (OLS)
[This Article applies only if cross-border activities of more than two months are foreseen,
insofar as the main language of activity is Bulgarian, Croatian, Czech, Danish, Dutch,
English, Estonian, Finnish, French, German, Greek, Hungarian, Italian, Latvian,
Lithuanian, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish or Swedish (or
11 International organisations are international public-sector organisations set up by intergovernmental agreements, and specialised agencies
set up by such organisations or other non-profit organisations assimilated to international organisations by a Commission decision.
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Agreement number: [complete] Standard grant agreement (Mono beneficiary)
additional languages once they become available in the Online Linguistic Support (OLS)
tool)]
Licences for OLS language assessment are allocated for all young people undertaking a cross-
border activity of more than two months who will use one of the above languages as their
main language during their activity (with the exception of native speakers). They must carry
out an online assessment before and at the end of the activity.
The Project is awarded [NA to complete number: X] licences for OLS language assessments.
The Project is awarded [NA to complete number: X] licences for OLS language courses.
The beneficiary must use the awarded licences in accordance with the provisions set out in
Annex III.
Any request for an adjustment in the number of licences for OLS language assessments or in
the number of licences for OLS language courses must be sent by the beneficiary to the NA.
The acceptance of the request by the NA must not require an amendment of the Agreement
within the meaning of Article II.13.
ARTICLE I.XX– SPECIFIC DEROGATIONS FROM ANNEX I GENERAL
CONDITIONS
1. For the purposes of this Agreement, in Annex I General Conditions the term "the
Commission" must be read as "the NA", the term "action" must be read as "project" and the
term "unit cost" must be read as "unit contribution", except where otherwise provided.
For the purposes of this Agreement, in Annex I General Conditions the notion "financial
statement" must be read as "the budgetary part of the report", except where otherwise
provided.
In Article II.4.1, Article II.8.2, Article II.20.3, Article II.27.1, Article II.27.3, the first
paragraph of Article II.27.4, first paragraph of Article II.27.8. and in the Article II.27.9 the
reference to "the Commission" must be read as reference to "the NA and the Commission".
In Article II.12 the term "financial support" must be read as "support" and the term "third
parties" must be read as "participants".
2. For the purposes of this Agreement, the following clauses of Annex I General Conditions
are not applicable: Article II.2.d (ii), Article II.12.2, Article II.13.4, Article II.17.2.1 (h),
Article II.18.3, Article II.19.2, Article II.19.3, Article II.20.3, Article II.21, point c) of the
sixth subparagraph of Article II.25.3, Article II.27.7.
For the purpose of this Agreement, the terms "affiliated entities", "interim payment", "lump
sum", "flat rate" do not apply when mentioned in the General Conditions.
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Agreement number: [complete] Standard grant agreement (Mono beneficiary)
3. Article II.7.1 must be read as follows:
"II.7.1 Processing of personal data by the NA and the Commission
Any personal data included in the Agreement must be processed by the NA according
to the provisions laid down in the national law.
Any personal data included in the Agreement or stored on the IT Tools provided by
the European Commission must be processed by the NA pursuant to Regulation (EC)
No 2018/1725.
Such data must be processed by the data controller identified in Article I.6.1 solely for
implementing, managing and monitoring the Agreement or to protect the financial
interests of the EU, including checks, audits and investigations in accordance with
Article II.27, without prejudice to possible transmission to the bodies charged with the
monitoring or inspection tasks in application of national law applicable to the
Agreement.
The beneficiary has the right to access and correct their own personal data. For this
purpose, they must send any queries about the processing of their personal data to the
data controller identified in Article I.6.1.
The beneficiary may have recourse at any time to the European Data Protection
Supervisor."
4. In Article II.9.3, the title and letter (a) of the first paragraph must be read as follows:
"II.9.3 Rights of use of the results and of pre-existing rights by the NA and the
Union
The beneficiary grants the NA and the Union the following rights to use the results of
the project:
(a) for its own purposes and in particular to make available to persons working for
the NA, Union institutions, agencies and bodies and to Member States’ institutions, as
well as to copy and reproduce in whole or in part and in an unlimited number of
copies."
For the rest of this article, the references to the "Union" must be read as reference to "the NA
and/or the Union".
5. The second paragraph of Article II.10.1 must be read as follows:
"The beneficiary must ensure that the NA, the Commission, the European Court of
Auditors and the European Anti-Fraud Office (OLAF) can exercise their rights under
Article II.27 also towards the beneficiary' contractors."
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Agreement number: [complete] Standard grant agreement (Mono beneficiary)
6. Article II.18 must be read as follows:
"II.18.1 The Agreement is governed by [insert the national law of the NA].
II.18.2 The competent court determined in accordance with the applicable national
law has sole jurisdiction to hear any dispute between the NA and any beneficiary
concerning the interpretation, application or validity of the Agreement, if such dispute
cannot be settled amicably.
[For NAs that issue acts considered administrative acts according to the national
law:]An action may be brought against an act of the NA within [specify deadline
according to the national law] before [insert reference to the competent national court]
according to [insert reference to the relevant provisions of the national law]."
7. Article II.19.1 must be read as follows:
"The conditions for the eligibility of costs are defined in sections I.1 and II.1 of Annex
III."
8. Article II.20.1 must be read as follows:
"The conditions for declaring costs and contributions are defined in section I.2 and II.2
of Annex III."
9. Article II.20.2 must be read as follows:
"The conditions for records and other documentation to support the costs and
contributions declared are defined in section I.2 and II.2 of Annex III."
10. The first paragraph of Article II.22 must be read as follows:
"The beneficiary is allowed to adjust the estimated budget set out in Annex II by
transfers between the different budget categories, if the project is implemented as
described in Annex II. This adjustment does not require an amendment of the
Agreement as provided for in Article II.13, if the conditions provided for in Article
I.3.3 are met."
11. Article II.23(b) must be read as follows:
"(b) still fails to submit such a request within further 30 calendar days following a written
reminder sent by the NA. "
12. The first paragraph of Article II.24.1.3 must be read as follows:
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Agreement number: [complete] Standard grant agreement (Mono beneficiary)
"During the period of suspension of payments the beneficiary is not entitled to submit
any requests for payments and supporting documents referred to in Articles I.4.3 and
I.4.4".
13. Article II.25.1 must be read as follows:
" II.25.1 Step 1 — Application of the reimbursement rate to the eligible
costs and addition of the unit contributions
This step is applied as follows:
(a) If, as provided for in Article I.3.2, the grant takes the form of the
reimbursement of eligible costs, the reimbursement rate specified in section
II.2 of Annex III is applied to the eligible costs of the project approved by the
NA for the corresponding categories of costs and beneficiary;
(b) If, as provided for in Article I.3.2, the grant takes the form of a unit
contribution, the unit contribution specified in Annex IV is multiplied by the
actual number of units approved by the NA for the beneficiary.
If Article I.3.2 provides for a combination of different forms of grant, the amounts
obtained must be added together."
14. The second paragraph of Article II.25.4 must be read as follows:
"The amount of the reduction will be proportionate to the degree to which the project
has been implemented improperly or to the seriousness of the breach, as provided for
in section IV of Annex III."
15. The third paragraph of Article II.26.2 must be read as follows:
"If payment has not been made by the date specified in the debit note, the NA will
recover the amount due:
(a) by offsetting it, without the beneficiary’s prior consent, against any amounts owed to
the beneficiary by the NA (‘offsetting’);
In exceptional circumstances, to safeguard the financial interests of the Union, the NA
may offset before the due date.
An action may be brought against such offsetting before the competent court
determined in Article II.18.2;
(b) by drawing on the financial guarantee where provided for in accordance with Article
I.4.2 (‘drawing on the financial guarantee’);
(c) by taking legal action as provided for in Article II.18.2 or in the Special Conditions."
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Agreement number: [complete] Standard grant agreement (Mono beneficiary)
16. The third paragraph of Article II.27.2 must be read as follows:
"The periods set out in the first and second subparagraphs are longer if a longer
duration is required by national law, or if there are ongoing audits, appeals, litigation
or pursuit of claims concerning the grant, including in the cases referred to in Article
II.27.7. In the latter cases, the beneficiary must keep the documents until such audits,
appeals, litigation or pursuit of claims have been closed."
17. Article II.27.3 must be read as follows:
"The beneficiary must provide any information, including information in electronic format,
requested by the NA or Commission or by any other outside body authorised by the
Commission.
If the beneficiary does not comply with the obligation set out in the first subparagraph, the
NA may consider:
(a) any cost insufficiently substantiated by information provided by the beneficiary as
ineligible;
(b) any unit, lump sum or flat-rate contribution insufficiently substantiated by information
provided by the beneficiary as undue."
SIGNATURES For the NA
[forename/surname]
For the beneficiary
[function/forename/surname]
[signature] [signature]
Done at [place], [date] Done at [place], [date]
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