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A-XXOS HOTEL5!
PO 369/2021
Event Agreement 2021
between
PRESIDENT HOTELS MANAGEMENT s.r.o.
Address: Ovocný trh 572/11, Staré Město, 110 00 Praha 1, Czech Republic
Registration: Municipal Court in Prague, section C, insert 190794
Business ID No.: 28041372
Tax ID No.: CZ 28041372
Bank details: xxxx
Account No.: xxxx
xxxx
Establishment: The President Hotel Prague
Address: Nám. Curieových, Praha 1 1/100, Czech Republic
Represented: Veronika Fajčíková, Hotel Director on the basis of power of attorney
Contact person: xxxx
Tel.: xxxx
Email: xxxx
(below as "THE SUPPLIER'?
and
Česká zemědělská univerzita v Praze
Address: Kamycká 129, 165 00 Praha-Suchdol
Business ID No.: 60460709
Tax ID No.: CZ60460709
Represented by: Ing. Jakub Kleindienst, Bursar
Contact person: xxxx
Tel.: xxxx
Email: xxxx
(below as "THE CLIENT'?
THE PRESIDENT PRESIDENT HOTELS MANAGEMENT s.r.o,
Naměsti Cuneovych • 100 11O 00 Praha 1 Ceská republika Ovocny trh 572/11 Staré Město, 110 00 Praha 1
M. + 420 234 614 100 / 101 Ceská republika
E pres1dent@axxoshotels.com IČO· 28041372
W www.axxoshotels.com/cstthe-pres1dent
axxoshotels.com
A-XXOS HOTELSI
I.
Subject of the contract
1. The Supplier is a company operating inter alia The President Hotel Prague nám. Curieových
1/100, Praha 1, Czech Republic (hereinafter the „Hotel").
2. The Client is the party organizing on 06/10 - 7/10/2021 the event "Fakulta lesnická a
dřevařská" (hereinafter the "Event'') in the Hotel.
3. This Agreement lays down the conditions under which the Supplier provides the Client
conference and catering services in the Hotel in connection with the accommodation, above
named Event, including the lease of space and rooms for the event, providing food,
accommodation and other services at the Event in the amount and for rates specified below
in article II. and III. and IV. of this agreement.
4. The commitment of the Client is to pay the Supplier for all provided services ordered and
agreed in this agreement.
S. In this agreement is the GUEST meant as the person accommodated in the Hotel and the
DELEGATE as the person attending the Event. The Delegate can be the Guest of the Hotel as
well.
II.
Specifications and calculations of agreed conference services
Subject of this agreement is the commitment of the Supplier to provide the Client conference services
(room rental / AV technical equipment rental) in the Hotel for the specific date 06.10.-7.10.2021 as
below. Possible changes in the scope of drawing conference services compared to the reserved
capacity is subject to cancellation fees agreed in Article IV. of this agreement.
ROOMS RENTAL:
The Supplier shall provide the Client by short-term lease of space and rooms for the Event in the
Hotel as below:
05.10. - from 18:00 - access to the meeting room - preparation of the event
06.10. - 07.10. 10:00 - 21:00
• Meeting room Kafka 1+11 (full day rental) 41 500,- CZK excl. 15% VAT/day
• Set-up: Theatre
• Nr. of guests: 100 persons/day
TOTAL = 83 500,- CZK excluded of 15 % VAT
THE PRESIDENT PRESIDENT HOTELS MANAGEMENT s.r o
Naměstí Cuneovych 1/100 11O 00 Praha 1 Ceska republika Ovocný trh 572/11, Stare Město. 110 00 Praha 1
M .,. 420 234 614 100 / 101 Ceská republika
E pres1dent@axxosnotels ccm 1Co· 28041372
W www.axxosnotels.com1cs1the-president
axxoshotels.com
kXXOS HOTEL5&
• Staff: 550,- CZK/per hour/per person, excl. VAT
(will be charged according to the real use of staff)
o 2 people (min. 6 hours renting time for staff)
Other reguirements:
• Hotel will provide tables, chairs in Kafka I+II and one registration desk
TECHNICAL EQUIPMENT:
The Supplier shall provide the Client by technical equipment available inside meeting rooms as
bellow:
Please specify
Conference services
Date Room Technical Total
rental equip.
06.10.2021 41 500 TBA
CZK
07.10.2021 41 500 TBA
CZK
Total 83 500 83 500
CZK CZK
The above quoted rates are VAT excluded.
III.
Total Quotation, Payment conditions, Billing
Contracted services Calculation Paid by
Conference services 83 500,- CZK The Client
TOTAL 83 500 CZK
The above quoted prices are VAT excluded
THE PRESIDENT PRESIDENT HOTELS MANAGEMENT s.r.o.
Namésti Cuneových 1/100, 110 00, Praha 1 Česka republika Ovocny trh 572/11 Staré Mésto, 110 00 Praha 1
M + 420 234 614 100 1101 česká republika
E pres1dent@axxoshotels.co,n IČO· 28041372
W www.axxoshotels.com/cs/the-president
axxoshotels.com
A-XXOSHOTEL51
1. Ali conference services ordered by the Client and agreed by this agreement as
stated in Article II will be covered by the Client.
2. The Contractual parties have agreed that the Client shall provide the Supplier with three
advance payments for the agreed price for services rendered. Ali advance payments shall be
paid by bank transfer to the Supplier's bank account specified in the letterhead of this
agreement:
a) The first advance payment as NON-REFUNDABLE DEPOSIT of 10 O/o of volume of
conference i.e. in the amount of 8350,- CZK, will be paid by the Client to the
Supplier with the sign of this agreement (no later than by 26.05.2021). The
Supplier is obliged to issue a proper proof for the advance payment received.
b) The second advance payment of 50 O/o of of volume of conference and other
services, i.e. in the amount of 41750,- CZK will be paid by the Client to the
Supplier no later than 60 days prior to the date of Event (by 08.08.2021). The
Supplier is obliged to issue a proper proof for the advance payment received.
c)The third advance payment of 40 O/o of of volume of conference and other
services, i.e. in the amount of 33400,- CZK will be paid by the Client to the
Supplier no later than 30 days prior to the date of Event (by 06.09.2021). The
Supplier is obliged to issue a proper proof for the advance payment received.
3. The total price for the services will be determined after the Event in accordance with the
actual volume of conference and other services used.
4. After the total calculation of services the Supplier shall issue the Client a final invoice, which
shall take into account the advance payments received. The tax point is the date when the
Client received its last service. The final invoice is payable within 14 days from the date of
receipt. Payment deadline is met, if the invoiced amount is debited from the Clienťs account
towards the Supplier's account no later than the final date of this period.
5. Failure to observe the above pricing and payment arrangements (particularly in the
non-payment of some of the above agreed advance payments) the Supplier is not obliged to
provide the agreed services to the Client. However, after the provision of agreed services, the
Supplier is entitled to charge the Client an interest on late payment of 0,01 % of the invoiced
and unpaid amount for each day of delay.
6. The price for all services will be charged including the VAT rate applicable on the date of the
tax point.
7. Unless agreed otherwise by the Contractual parties, consumed beverages will be billed
according to actual consumption and including VAT.
THE PRESIDENT PRESIDENT HOTELS MANAGEMENT s r.o.
Narnesli Cuneovych 1 100 11 0 00, Praha éesk rei:,ubl1ka Ovocny trh 572/11, Stare Město 11O 00 Praha 1
M: + 420 234 614 100 1 1 O t Česka republika
E pres1dent@axxoshotels com IČO 28041372
W ,ww axxoshotels.com cs/t.1e-presIdent
axxoshotels.com
A-XXOS HOTELSI
Supplier invoice details:
PRESIDENT HOTELS MANAGEMENT s.r.o.
Ovocný trh 572/11, Staré Město, 110 00 Praha 1, Česká republika
IČO: 28041372
DIČ: CZ28041372
Bank: UniCredit Bank Czech Republic a.s., Želetavská 1525/1, 140 92 Prague 4, Česká
republika
CZK: xxxx EUR: xxxx
SWIFT: xxxx
The prices in this agreement are set in CZK currency and the final settlement is in CZK in accordance
with this agreement.
IV.
Cancellation conditions
The Client is entitled to unilaterally rescind (cancel) the drawing negotiated conference services
agreed in this agreement, either as a whole or partially. The cancellation must be in such a case
given by the Client in writing and delivered to the Supplier. In below agreed cases, however, the
Client agrees to pay Supplier cancellation fees for cancelling previously contracted services.
FULL EVENT CANCELLATION:
In case of full cancellation of whole Event between the date of signing the
agreement and 61 days prior to arrival date, in such a case the Supplier reserves the
right to keep non-refundable deposit, i.e. in the amount of (the amount corresponds approx.
10 % of whole Event calculation - conference).
CONFERENCE SERVICES:
Conference services are considered services related to renting rooms and rental technical
AV equipment.
Cancellation 60 to 30 days prior to the arrival date (from 08.08.2021 to 06.09.2021)
❖ The Client has the option to cancel 20 % of the total amount of agreed conferencing services.
In case of cancellation of more than 20 % of agreed conferencing services the Client will be
charged of 100 % of the cancelled reservation beyond the permitted limit.
Cancellation 29 to 15 days prior to the arrival date (from 07.09.2021 to 21.09.2021)
❖ The Client has the option to cancel 10 % of the total amount of agreed conferencing services.
In case of cancellation of more than 10 % of agreed conferencing services the Client will be
charged of 100 % of the cancelled reservation beyond the permitted limit.
Cancellation 14 to 7 days prior to arrival date (from 22.09.2021 to 29.09.2021)
❖ The Client has the option to cancel 10 % of the total amount of agreed conferencing services.
In case of cancellation of more than 10 % of agreed conferencing services the Client will be
charged of 100 % of the cancelled reservation beyond the permitted limit.
Cancellation less than 7 days before the arrival date (from 30.09.2021 up to date of
arrival)
❖ The customer is obliged to pay the Supplier of 100 % of the cancelled amount of negotiated
conferencing services.
THE PRESIDENT PRESIDENT HOTELS MANAGEMENT s.r.o
NaměstI Cuneovych 1 100 110 00 Praha 1 Česka republika Ovocný trh 572/11, Staré Město. 110 00 Praha 1
M· + 420 234 614 1 00 O česká republika
E pres1dent@axxoshotels COí'l IČO 28041372
w· www.axxoshotels cor1/cs,the-presIdent
axxoshotels.com
AXXOSHOTEL.Si
In case the Contractual parties will be required to suspend the provIsIon of the services due to
governmental restrictions related to the COVID-19 pandemie situation, the event shall be rescheduled
at no additional cost according to the Hotel availability.
The Contractual parties agreed that in the case of non-arrival ("no show"), i.e. if the Client fails to
cancel the appropriate conferencing services, however these services will not be drawn, the Client is
obliged to pay the Supplier 100 % of agreed conferencing services that were not used and were not
cancelled.
v.
Additional agreements
THIRD PARTY LIABILITY
Any contracted Third Party Vendor must adhere to all Hotel policies and regulations. Client will
assume total responsibility for any and all damages caused by the Third Party Vendor.
SECURITY / LIABILITY
The Supplier will not assume any responsibility for the damage and/or loss of any merchandise or
articles left in the Hotel prior to, during, or following the Event. In the instance that valuable items
are to be left in any banquet or meeting area, it is recommended that a security guard be hired or
some type of security be imposed by the Client having been advised that the Hotel assumes no
responsibility for such damage or loss.
Notwithstanding anything to the contrary contained in the agreement, the Client shall indemnify,
defend and hold harmless Operator and Owner of the Hotel and their respective parent companies,
subsidiaries and affiliates, including partnerships in which they have a general and /or limited partner
interest, and respective officers, directors, trustees, employees and agents from and against any and
all claims, demands, suits, lawsuits or proceedings (the „Claim") asserted against any or all of them
arising directly or indirectly out of the acts or omissions of the Client, its employees, agents, and
affiliate parties, including, without limitation, all damage, costs, attorney's fees, incentive and other
liabilities incurred by the aforementioned indemnities in connection with the Claim.
The Hotel reserves the right to inspect and control all private functions.
VI.
Others
1 . This agreement is valid since signing of this agreement by both parties, by May 12 , 2021
at the latest. If the agreement is not signed within the deadline, the Supplier reserves the
right to cancel the whole Event.
2. This agreement is executed in three (3) copies. The Client receives two (2) signed copies of
THE PRESIDENT PRESIDENT HOTELS MANAGEMENT s.r.o
I\Jáměstl Cuneových •1100 110 00 Praha 1. Ceska republika Ovocny trh 572/11 Stare Město 11O 00 Praha 1
'lr1 + 420 234 614 100 / 101 Česka republika
E pres1dert@:laxxoshotels.com ICO· 28041372
W www.axxost1otels.com1cs/lhe-pres1dent
axxoshotels.com
A--XXOS HOTEL51
this agreement copies and the Supplier receives one (1) signed copy of this agreement.
3. This agreement can be changed with written addendums only, signed by both parties.
4. The place of jurisdiction is Prague.
5. The Supplier acknowledges that the CHent is obliged to provide information at the request of
a third party in accordance with Act No. 106/1999 Coll., on Free Access to Information, as
amended (Czech law), and agrees, so that all the information contained in this agreement
has been provided to third parties upon their request in accordance with the cited law.
6. The Supplier acknowledges that Client is an entity obliged to pubHsh contracts in the register
of contracts in accordance with Act No. 340/2015 Coll., On special conditions of effectiveness
of certain contracts, publication of these contracts and on the register of contracts (Act on
the Register of Contracts), as amended (Czech law) and if this agreement meets the
conditions for its mandatory publication, the Client will publish it in the register of contracts in
accordance with the cited law.
7. The Supplier acknowledges and agrees that he is a Hable person in the sense of § 2 letter e)
of the Act No. 320/2001 Coll., on Financial Control, as amended (Czech law). The Supplier is
obHged to fulfil the obligations arising for him as a person Hable under the cited law.
c.J.tJ�. u� In Prague, Date....................... In Prague, Date.../ .... f. -r- 1-?1
.. .......
Veronika Fajčíková, Hotel Director
PRESIDENT HOTELS MANAGEMENT s.r.o. \
PRESIDENT HOTELS MANAGEMENT s.r.o. -·
Ovocn�- trh 572/11. Staré �v!ésto 110 00 Praha I
!é: 28041372. Olé: Cl28041372
THE PRESIDENT PRESIDENT HOTELS MANAGEMENT s.r.o.
Namestí Cuneovych 11100 110 00 Praha 1 Ceska republika Ovocny trh 572/11 Stare Město 110 00 Praha 1
M: + 420 234 614 100 i 101 Ceská republika
ICO 28041372
E pres1dent@axxoshotels.com
axxoshotels.com
w· www.axxoshotels.com/cs/the-pres1den1