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Erasmus+ Learning Agreement Higher Education:
Student Mobility for Traineeships Erasmus+
Learning Agreement form
Student’s name
Academic Year 20…/20…
Trainee Last name(s) First name(s) Date of birth Nationality1 Gender Study cycle2 Field of education3
[Male/Female/
Undefined]
Sending Name Faculty/ Erasmus code4 Address Country Contact person name5; email; phone
Institution Name Country
Department (if applicable) Size
Receiving
Organisation Department Address; ☐ < 250 employees Contact person6 name; Mentor7 name; position;
/Enterprise website ☐ > 250 employees position; e-mail; phone e-mail; phone
Traineeship title: … Before the mobility
Table A - Traineeship Programme at the Receiving Organisation/Enterprise
Planned period of the physical component: from [month/year] ……………. to [month/year] …………….
If applicable, planned period of the virtual component: from [month/year] ……………. to [month/year] …………….
Number of working hours per week: …
Detailed programme of the traineeship (including the virtual component, if applicable):
Traineeship in digital skills8: Yes ☐ No ☐
Knowledge, skills and competences to be acquired by the end of the traineeship (expected learning outcomes):
Monitoring plan:
Evaluation plan:
The level of language competence9 in ________ [indicate here the main language of work] that the trainee already has or agrees to acquire by the start of the
mobility period is: A1 ☐ A2 ☐ B1 ☐ B2 ☐ C1 ☐ C2 ☐ Native speaker ☐
Table B - Sending Institution
Please use only one of the following three boxes: 10
1. The traineeship is embedded in the curriculum and upon satisfactory completion of the traineeship, the institution undertakes to:
Award …….. .…ECTS credits (or equivalent)11 Give a grade based on: Traineeship certificate ☐ Final report ☐ Interview ☐
Record the traineeship in the trainee's Transcript of Records and Diploma Supplement (or equivalent).
Record the traineeship in the trainee's Europass Mobility Document: Yes ☐ No ☐
2. The traineeship is voluntary and, upon satisfactory completion of the traineeship, the institution undertakes to:
Award ECTS credits (or equivalent): Yes ☐ No ☐ If yes, please indicate the number of credits: ….
Give a grade: Yes ☐ No ☐ If yes, please indicate if this will be based on: Traineeship certificate ☐ Final report ☐ Interview ☐
Record the traineeship in the trainee's Transcript of Records: Yes ☐ No ☐
Record the traineeship in the trainee's Diploma Supplement (or equivalent).
Record the traineeship in the trainee's Europass Mobility Document: Yes ☐ No ☐
3. The traineeship is carried out by a recent graduate and, upon satisfactory completion of the traineeship, the institution undertakes to:
Award ECTS credits (or equivalent): Yes ☐ No ☐ If yes, please indicate the number of credits: ….
Record the traineeship in the trainee's Europass Mobility Document (highly recommended): Yes ☐ No ☐
Accident insurance for the trainee
The Sending Institution will provide an accident insurance to the trainee (if The accident insurance covers:
not provided by the Receiving Organisation/Enterprise): - accidents during travels made for work purposes: Yes ☐ No ☐
Yes ☐ No ☐ - accidents on the way to work and back from work: Yes ☐ No ☐
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Higher Education:
Erasmus+
Learning Agreement form
Student’s name
Academic Year 20…/20…
The Sending Institution will provide a liability insurance to the trainee (if not provided by the Receiving Organisation/Enterprise): Yes ☐ No ☐
Table C - Receiving Organisation/Enterprise
The Receiving Organisation/Enterprise will provide financial support to the trainee for the traineeship: Yes ☐ No ☐ If yes, amount (EUR/month): ………..
The Receiving Organisation/Enterprise will provide a contribution in kind to the trainee for the traineeship: Yes ☐ No ☐
If yes, please specify: ….
The Receiving Organisation/Enterprise will provide an accident insurance to the trainee The accident insurance covers:
(if not provided by the Sending Institution): Yes ☐ No ☐ - accidents during travels made for work purposes: Yes ☐ No ☐
- accidents on the way to work and back from work: Yes ☐ No ☐
The Receiving Organisation/Enterprise will provide a liability insurance to the trainee (if not provided by the Sending Institution):
Yes ☐ No ☐
The Receiving Organisation/Enterprise will provide appropriate support and equipment to the trainee.
Upon completion of the traineeship, the Organisation/Enterprise undertakes to issue a Traineeship Certificate within 5 weeks after the end of the traineeship.
By signing this document, the trainee, the Sending Institution and the Receiving Organisation/Enterprise confirm that they approve the Learning Agreement and that
they will comply with all the arrangements agreed by all parties. The trainee and Receiving Organisation/Enterprise will communicate to the Sending Institution any
problem or changes regarding the traineeship period. The Sending Institution and the trainee should also commit to what is set out in the Erasmus+ grant agreement.
The institution undertakes to respect all the principles of the Erasmus Charter for Higher Education relating to traineeships.
Commitment Name Email Position Date Signature
Trainee Trainee
Responsible person12 at the Sending Institution
Supervisor13 at the Receiving Organisation
During the Mobility
Table A2 - Exceptional Changes to the Traineeship Programme at the Receiving Organisation/Enterprise
(to be approved by e-mail or signature by the student, the responsible person in the Sending Institution and the responsible person in the Receiving
Organisation/Enterprise)
Traineeship title: … Planned period of the mobility: from [month/year] ……………. till [month/year] …………….
If applicable, planned period(s) of the virtual mobility: from [month/year] ……………. to [month/year] …………….
Number of working hours per week: …
Detailed programme of the traineeship period (including the virtual component, if applicable):
Knowledge, skills and competences to be acquired by the end of the traineeship (expected Learning Outcomes):
Monitoring plan:
Evaluation plan:
After the Mobility
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Higher Education:
Erasmus+
Learning Agreement form
Student’s name
Academic Year 20…/20…
Table D - Traineeship Certificate by the Receiving Organisation/Enterprise
Name of the trainee:
Name of the Receiving Organisation/Enterprise:
Sector of the Receiving Organisation/Enterprise:
Address of the Receiving Organisation/Enterprise [street, city, country, phone, e-mail address], website:
Start date and end date of the complete traineeship (incl. virtual component, if applicable): from [day/month/year] …………………. to [day/month/year] ……………….
Start date and end date of physical component: from [day/month/year] …………………. to [day/month/year] ……………….
Traineeship title:
Detailed programme of the traineeship period including tasks carried out by the trainee (including the virtual component, if applicable):
Knowledge, skills (intellectual and practical) and competences acquired (achieved learning outcomes):
Evaluation of the trainee:
Date:
Name and signature of the Supervisor at the Receiving Organisation/Enterprise:
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Higher Education:
Erasmus+
Learning Agreement form
Student’s name
Academic Year 20…/20…
1 Nationality: Country to which the person belongs administratively and that issues the ID card and/or passport.
2 Study cycle: Short cycle (EQF level 5) / Bachelor or equivalent first cycle (EQF level 6) / Master or equivalent second cycle
(EQF level 7) / Doctorate or equivalent third cycle (EQF level 8).
3 Field of education: The ISCED-F 2013 search tool available at http://ec.europa.eu/education/tools/isced-f_en.htm should
be used to find the ISCED 2013 detailed field of education and training that is closest to the subject of the degree to be
awarded to the trainee by the sending institution.
4 Erasmus code: a unique identifier that every higher education institution that has been awarded with the Erasmus
Charter for Higher Education (ECHE) receives. It is only applicable to higher education institutions located in EU Member
States and third countries associated to the programme.
5 Contact person at the Sending Institution: a person who provides a link for administrative information and who,
depending on the structure of the higher education institution, may be the departmental coordinator or will work at the
international relations office or equivalent body within the institution.
6 Contact person at the Receiving Organisation: a person who can provide administrative information within the
framework of Erasmus+ traineeships.
7 Mentor: the role of the mentor is to provide support, encouragement and information to the trainee on the life and
experience relative to the enterprise (culture of the enterprise, informal codes and conducts, etc.). Normally, the mentor
should be a different person than the supervisor.
8 Traineeship in digital skills: any traineeship where trainees receive training and practice in at least one or more of the
following activities: digital marketing (e.g. social media management, web analytics); digital graphical, mechanical or
architectural design; development of apps, software, scripts, or websites; installation, maintenance and management of IT
systems and networks; cybersecurity; data analytics, mining and visualisation; programming and training of robots and
artificial intelligence applications. Generic customer support, order fulfilment, data entry or office tasks are not considered
in this category.
9 Level of language competence: a description of the European Language Levels (CEFR) is available at:
https://europass.cedefop.europa.eu/en/resources/european-language-levels-cefr
10 There are three different provisions for traineeships:
1. Traineeships embedded in the curriculum (counting towards the degree);
2. Voluntary traineeships (not obligatory for the degree);
3. Traineeships for recent graduates.
11 ECTS credits or equivalent: in countries where the "ECTS" system it is not in place, "ECTS" needs to be replaced in all
tables by the name of the equivalent system that is used and a web link to an explanation to the system should be added.
12 Responsible person at the Sending Institution: this person is responsible for signing the Learning Agreement, amending
it if needed and recognising the credits and associated learning outcomes on behalf of the responsible academic body as
set out in the Learning Agreement. The name and email of the Responsible person must be filled in only in case it differs
from that of the Contact person mentioned at the top of the document.
13 Supervisor at the Receiving Organisation: this person is responsible for signing the Learning Agreement, amending it if
needed, supervising the trainee during the traineeship and signing the Traineeship Certificate. The name and email of the
Supervisor must be filled in only in case it differs from that of the Contact person mentioned at the top of the document.
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