Upozornění: Text přílohy byl získán strojově a nemusí přesně odpovídat originálu. Zejména u strojově nečitelných smluv, kde jsme použili OCR. originál smlouvy stáhnete odsud
Erasmus+ participant grant agreement (KA131 and KA171) – 2024
ANNEX 6: TEMPLATE FOR AGREEMENT BETWEEN BENEFICIARIES AND
PARTICIPANTS
AGREEMENT – ERASMUS+ - MOBILITY OF INDIVIDUALS
Project code: [YYYY-R-NA00-KA000-FFF-000000000]
[This template is applicable for participants taking part in any mobility activities in the higher
education sector (KA131 and KA171). The text in yellow is guidance for using this grant
agreement template. Please remove this text once the document is completed. The field in grey
should be replaced by the relevant information for each case. Options [in green square
brackets] mean that the applicable option must be chosen, and not chosen options must be
deleted.
The content of the template sets minimum requirements and as such, they must not be deleted.
This template can be complemented by the NA or by the beneficiary/HEI/sending/receiving
organisation]
Field: Higher Education
Academic year: 20../20..
Erasmus+ mobility ID number: [if available – or n/a]
PREAMBLE
This Agreement (‘the Agreement’) is between the following parties:
on the one part,
the Organisation (‘the organisation’),
[Option for outgoing mobility: Full official name of the beneficiary
organisation/consortium/sending institution and Erasmus code if applicable]
[Option for incoming mobility including incoming invited staff from enterprises: Full official
name of the beneficiary organisation/consortium/receiving institution and Erasmus code if
applicable]
Address: [official address in full]
Email:
represented for the purposes of signature of this agreement by [forename and surname,
function]
and
on the other part,
the ‘participant’
[first name and family name], with residence at address: [official address in full]
Date of birth:
Phone:
1
E-mail:
[Option for participants receiving financial support from Erasmus+, except those receiving
only a zero-grant from EU funds, if a European bank account is available:
Bank account where the financial support should be paid:
Bank account holder:
Bank name:
Clearing/BIC/SWIFT number:
Account/IBAN number:]
The parties referred to above have agreed to enter into this Agreement.
The Agreement is composed of:
Terms and Conditions
Annex 1: [Erasmus+ learning agreement for student mobility for studies/ Erasmus+
learning agreement for student mobility for traineeships/ Erasmus+ mobility agreement
for staff mobility for teaching/ Erasmus+ mobility agreement for staff mobility for
training]1
[Option for students only: Annex 2: Erasmus Student Charter]
The terms set out in the Terms and Conditions will take precedence over those set out in the
annex.
1 It is not compulsory to circulate documents with original signatures for Annex 1 of this agreement: scanned
copies of signatures and electronic signatures may be accepted, depending on the national legislation or
institutional regulations. [Option for KA131 student mobility for studies: Learning agreements are exchanged and
approved digitally within the Erasmus Without Paper Network.]
2
Total amount includes [delete non-applicable options]:
☐ Base amount for individual support for long-term physical mobility
☐ Base amount for individual support for short-term physical mobility
☐ Top-up amount for students and recent graduates with fewer opportunities on long-term mobility
☐ Top-up amount for students and recent graduates with fewer opportunities on short-term mobility
☐ Top-up amount for traineeships [not applicable to KA171 mobility]
☐ Travel support (green travel or non-green travel)
☐ Travel days (additional individual support days)
☐ Exceptional cost for expensive travel (based on real costs) [not applicable to KA171 mobility]
☐ Inclusion support (based on real costs)
The participant receives [choose one]:
☐ a financial support from Erasmus+ EU funds
☐ a zero-grant
☐ a partial financial support from Erasmus+ EU funds for part of the physical duration [not applicable to KA171
mobility]
TERMS AND CONDITIONS
ARTICLE 1 – SUBJECT OF THE AGREEMENT
1.1 This agreement sets out the rights and obligations and terms and conditions applicable to
the financial support awarded to carry out a mobility activity under the Erasmus+
Programme.
1.2 The organisation will provide support to the participant for undertaking a mobility
activity.
1.3 The participant accepts the support or the provision of services as specified in Article 3
and undertakes to carry out the mobility activity as described in Annex 1.
1.4 Amendments to this grant agreement will be requested and agreed by both parties through
a formal notification by letter or by electronic message.
ARTICLE 2 – DURATION OF MOBILITY
2.1 The mobility period will start on [date] and end on [date].
2.2 The period covered by the agreement includes:
• a physical mobility period from [date] to [date], equal to [number of mobility days]
days
• [Option […] funded travel days]
• [Option for blended mobility: a virtual component from [date] to [date]]
2.3 The [choose what is applicable: transcript of records/traineeship certificate/certificate of
attendance (or statement attached to these documents)] shall provide the confirmed start
and end dates of duration of the mobility period, including the virtual component.
ARTICLE 3 – FINANCIAL SUPPORT
3.1 The financial support is calculated following the funding rules indicated in the Erasmus+
Programme Guide 2024version.
3.2 The participant will receive a financial support from Erasmus+ EU funds for […] days
[The number of days will be equal to the duration of the physical mobility period plus
3
travel days; if the participant will not receive financial support for a part or the entire
mobility period, this number of days are to be adjusted accordingly]
3.3 The participant may submit a request concerning the extension of the physical mobility
period up to the maximum activity duration set out in the Erasmus+ Programme Guide of
[…] days [to be completed by the beneficiary according to the Erasmus+ Programme
Guide rules]. If the organisation agrees to extend the duration of the mobility period, the
agreement will be amended accordingly.
3.4 [Option for students, beneficiary shall select Option 1 or Option 3]
[Option for staff, beneficiary shall select Option 1, Option 2 or Option 3]
[Option 1:
The organisation shall provide the participant the total financial support for the
mobility period [Option if applicable: and travel days] in the form of a payment of
EUR […/ Option for zero-grant participants 0]]
[Option 2:
The organisation shall provide the participant with the required support in the form of
direct provision of the needed support services. The organisation shall ensure that the
provision of services will meet the necessary quality and safety standards.]
[Option 3:
The organisation shall provide the participant with the required support in the form of
a payment of the following amount EUR […] and in the form of direct provision of:
[travel/subsistence]. The organisation shall ensure that the direct provision of services
will meet the necessary quality and safety standards. ]
3.5 The contribution towards costs incurred in connection with travel or inclusion needs
([choose what is applicable:] [inclusion support, exceptional costs for expensive travel,
travel support, top-up for fewer opportunities]), shall be based on the supporting
documents provided by the participant.
ARTICLE 4 – ELIGIBILITY OF COSTS
4.1 In order to be eligible the costs must be actually used or produced by the participant in
the period set out in Article 2 and/or be necessary for implementing the activity in the
Annex. The costs must comply with the applicable national law on taxes, labour and
social security.
4.2 Regarding actual costs (e.g. inclusion support) they must be based on supporting
document such as invoices, receipts, etc.
4.3 The financial support may not be used to cover costs for activities already funded by
Union funds. It is nonetheless compatible with any other source of funding. This includes
a salary that the participant could receive for their traineeship or teaching activities, or for
any work outside their mobility activities as long as they carry out the activities foreseen
in Annex 1.
4.4 The participant may not claim reimbursement for currency exchange losses or bank costs
charged by the participant’s bank for transfers from the sending organisation.
ARTICLE 5 – PAYMENT ARRANGEMENTS
[Option if in Article 3.4 Option 1 or 3 are selected
4
5.1 [Option for outgoing mobility
Payment shall be made to the participant no later than (whichever comes first):
- 30 calendar days after the signature of the agreement by both parties
- [beneficiary to choose one option: the start date of the mobility period / [Not applicable
for participants receiving the top-up for fewer opportunities or inclusion support:] upon
receipt of confirmation of arrival by the participant.]
[Option for incoming mobility]
The participant shall receive individual and travel support, if applicable, in a timely
manner after the arrival of the participant. ]
The payment shall be made to the participant representing […%] [organisation to choose
between 70% and 100%] of the amount specified in Article 3. In case the participant did
not provide the supporting documents in time, according to the funding organisation’s
timeline, a later payment of the pre-financing can be exceptionally accepted, based on
justified reasons.
[Option if the payment under Article 5.1 is lower than 100% of the financial support
5.2 The submission of the participant report via the online EU Survey tool shall be
considered as the participant’s request for payment of the balance of the financial
support. The organisation shall have [Option for outgoing mobility: 45] [Option for
incoming mobility: 20] calendar days to make the balance payment or to issue a recovery
order in case a reimbursement is due.]
[Option if in Article 3.4 Option 2 is selected
Not applicable]
ARTICLE 6 – RECOVERY
6.1 The financial support or part thereof shall be recovered by the sending organisation if the
participant does not comply with the terms of the agreement. If the participant terminates
the agreement before it ends, the participant shall have to return the amount of the grant
already paid, except if agreed differently with the sending organisation. The latter shall be
reported by the sending organisation and accepted by the National Agency.
ARTICLE 7 – INSURANCE
7.1 The organisation shall make sure that the participant has adequate insurance coverage
either by providing itself the insurance, or by making an agreement with the receiving
organisation for the latter to provide the insurance, or by providing the participant with
the relevant information and support to take an insurance on their own. [In case the
receiving organisation is identified as the responsible party in art 7.3, a specific document
will be attached to this grant agreement defining the conditions of the insurance provision
and including the consent of the receiving organisation.]
7.2 Insurance coverage shall include at minimum a health insurance [mandatory for
traineeships and optional for other mobilities:] and a liability insurance and an accident
insurance.] [Explanation: In the case of intra-European mobility, the participant’s
national health insurance will include a basic coverage during their stay in another EU
country through the European Health Insurance Card. However, this coverage may not be
sufficient for all situations, for example in case of repatriation or special medical
intervention or in case of international mobility. In that case, a complementary private
health insurance may be needed. Liability and accident insurances cover damages caused
by the participant or to the participant during their stay abroad. Varying regulation of
5
these insurances is in place in different countries and participants run the risk of not being
covered by standard schemes, for example if they are not considered to be employees or
formally enrolled at their receiving organisation. In addition to the above, insurance
against loss or theft of documents, travel tickets and luggage is recommended. The
National Agency may amend Article 7.2 if there is a justification to adapt the default
requirements to the national context.]
[It is recommended to also include the following information:][Insurance provider(s),
insurance number and insurance policy].
7.3 The responsible party for taking the insurance coverage is: [the organisation OR the
participant OR the receiving organisations] [In the case of separate insurances, the
responsible parties may be different and will be listed here according to their respective
responsibilities].
ARTICLE 8 – LANGUAGE LEVEL AND ONLINE LANGUAGE SUPPORT (OLS)
8.1 The participant may carry out the OLS language assessment in the language of mobility
(if available) before the mobility period and make use of the language courses available
on the OLS platform.
[Option if not included in the Learning Agreement
8.2 The level of language competence in [main language of instruction/work to be specified]
that the participant already has or agrees to acquire by the start of the mobility period is:
A1☐ A2☐ B1☐ B2☐ C1☐ C2☐]
ARTICLE 9 – PARTICIPANT REPORT
9.1 The participant shall complete and submit the participant report on their mobility
experience (via the online EU Survey tool) within [Option for incoming long-term
student mobility: 10 / Option for all other mobilities: 30] calendar days upon receipt of
the invitation to complete it. Participants who fail to complete and submit the online
participant report may be required by their organisation to partially or fully reimburse the
financial support received.
[Option for students mobility for studies
9.2 A complementary online survey may be sent to the participant allowing for full reporting
on recognition issues.]
ARTICLE 10 – ETHICS AND VALUES
10.1 The mobility activity must be carried out in line with the highest ethical standards and the
applicable EU, international and national law on ethical principles.
10.2 The participant must commit to and ensure the respect of basic EU values (such as
respect for human dignity, freedom, democracy, equality, the rule of law and human
rights, including the rights of minorities.
10.3 If a participant breaches any of its obligations under this Article, the financial support
may be reduced or not be paid.
ARTICLE 11 – DATA PROTECTION
11.1 Any personal data under the agreement will be processed under the responsibility of the
data controller identified in the privacy statement in accordance with the applicable data
6
provision legislation, in particular Regulation 2018/17252 and related national data
protection acts and for the purposes set out in the Privacy Statement available at:
https://webgate.ec.europa.eu/erasmus-esc/index/privacy-statement.
11.2 Such data will be processed solely in connection with the implementation and follow-up
of the agreement by the sending organisation, the National Agency and the European
Commission, without prejudice to the possibility of passing the data to the bodies
responsible for inspection and audit in accordance with EU legislation (Court of Auditors
or European Antifraud Office (OLAF)).
11.3 The participant may, on written request, gain access to his personal data and correct any
information that is inaccurate or incomplete. The participant should address any questions
regarding the processing of their personal data to the sending organisation and/or the
National Agency. The participant may lodge a complaint against the processing of their
personal data to the European Data Protection Supervisor with regard to the use of the
data by the European Commission.
ARTICLE 12 — AGREEMENT SUSPENSION
12.1 The agreement may be suspended by initiative of the participant or of the organisation if
exceptional circumstances — in particular force majeure (see Article 16) — make
implementation impossible or excessively difficult. The suspension will take effect on
the day agreed by written notification by the parties. The agreement may be resumed
afterwards.
12.2 The organisation may — at any moment — suspend the agreement, if the participant
has committed or is suspected of having committed:
a) substantial errors, irregularities or fraud or
b) serious breach of obligations under this agreement or during its award (including
improper implementation of the action, submission of false information, failure to
provide required information, breach of ethics rules (if applicable), etc.).
12.3 Once circumstances allow for implementation to resume, the parties must immediately
agree on the resumption date (one day after suspension end date). The suspension will
be lifted with effect from the suspension end date.
12.4 During the suspension, no financial support will be paid to the participant.
12.5 The participant may not claim damages due to suspension by the organisation.
12.6 Suspension does not affect the organisation’s right to terminate the agreement (see
Article 13).
ARTICLE 13 – TERMINATION OF THE AGREEMENT
13.1 The agreement may be terminated by either party if circumstances arise that render the
execution of the agreement impracticable, impossible or excessively difficult.
2 Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with
regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data, and
repealing Regulation (EC) No 45/2001 and Decision No 1247/2002/EC.
7
13.2 In case of termination due to force majeure (Article 16), the participant will be entitled
to receive at least the amount of the financial support corresponding to the actual
duration of the activity period. Any remaining funds will have to be recovered.
13.3 In the event of serious breach of obligations or if the participant has committed
irregularities, fraud, corruption, or is involved in a criminal organisation, money
laundering, terrorism-related crimes (including terrorism financing), child labour or
human trafficking the organisation may terminate the agreement by formally notifying
the other party.
13.4 The organisation reserves the right to initiate a court action if any requested refund is
not voluntarily issued within the deadline notified to the participant by registered letter.
13.5 The termination will take effect on the date specified in the notification; ‘termination
date’.
13.6 The participant may not claim damages due to termination by the organisation.
ARTICLE 14 – CHECKS AND AUDITS
14.1 The parties of the agreement undertake to provide any detailed information requested by
the European Commission, the National Agency of Czech Republicor by any other
outside body authorised by the European Commission or the National Agency of Czech
Republic to check that the mobility period and the provisions of the agreement are being
or were properly implemented.
14.2 Any finding related to the agreement may lead to the measures set in Article 6 or to
further legal action in the terms of the applicable national law.
ARTICLE 15 – DAMAGES
15.1 Each party of this agreement exonerates the other from any civil liability for damages
suffered by them or their staff as a result of performance of this agreement, provided such
damages are not the result of serious and deliberate misconduct on the part of the other
party or their staff.
15.2 The National Agency of Czech Republic, the European Commission or their staff will not
be held liable in the event of a claim under the agreement relating to any damage caused
during the execution of the mobility period. Consequently, the National Agency of Czech
Republicor the European Commission will not entertain any request for indemnity of
reimbursement accompanying such claim.
ARTICLE 16 – FORCE MAJEURE
16.1 A party prevented by force majeure from fulfilling its obligations under the agreement
cannot be considered in breach of them.
16.2 ‘Force majeure’ means any situation or event that:
- prevents either party from fulfilling their obligations under the agreement,
- was unforeseeable, exceptional situation and beyond the parties’ control,
- was not due to error or negligence on their part (or on the part of other participating
entities involved in the action), and
- proves to be inevitable in spite of exercising all due diligence.
8
16.3 Any situation constituting force majeure must be formally notified to the other party
without delay, stating the nature, likely duration and foreseeable effects.
16.4 The parties must immediately take all the necessary steps to limit any damage due to
force majeure and do their best to resume implementation of the action as soon as
possible.
ARTICLE 17 – LAW APPLICABLE AND COMPETENT COURT
17.1 The agreement is governed by the national law of Czech Republic.
17.2 The competent court determined in accordance with the applicable national law will have
sole jurisdiction to hear any dispute between the organisation and the participant
concerning the interpretation, application or validity of this agreement, if such dispute
cannot be settled amicably.
ARTICLE 18 – ENTRY INTO FORCE
The agreement will enter into force on the last date of signature by the parties.
SIGNATURES For the organisation
[name / forename / function]
For the participant
[name / forename] [signature]
[signature] Done at [place], [date]
Done at [place], [date]
9
Annex 1
[Key Action 1 – HIGHER EDUCATION Institution to select]
Erasmus+ learning agreement for student mobility for studies
Erasmus+ learning agreement for student mobility for traineeships
Erasmus+ mobility agreement for staff mobility for teaching
Erasmus+ mobility agreement for staff mobility for training
10
11
Erasmus+ účastnická smlouva (KA131 a KA171) – 2024
Příloha 6: Vzor účastnické smlouvy mezi příjemcem a účastníky
ÚČASTNICKÁ SMLOUVA – ERASMUS+ -MOBILITA JEDNOTLIVCŮ
Číslo projektu: [YYYY-R-NA00-KA000-FFF-000000000]
[Tato šablona se vztahuje na účastníky, kteří se účastní jakýchkoli aktivit mobility v sektoru
vysokoškolského vzdělávání (KA131 a KA171). Žlutý text a obsah v [zelených závorkách] je
návodem k použití tohoto vzoru grantové smlouvy. Po vyplnění dokumentu tento text
vymažte. Šedý text musí být v jednotlivých případech nahrazen příslušnými informacemi. Obsah
šablony stanoví minimální požadavky, které nesmějí být upravovány nebo vymazány. NA nebo
příjemce/VŠ/vysílající/přijímající organizace však může v případě potřeby doplnit další
ustanovení.]
Oblast: Vysokoškolské vzdělávání
Akademický rok: 20../20..
Erasmus+ mobility ID číslo: [pokud je relevantní – jinak n/a]
PREAMBULE
Tato účastnická smlouva (dále jen “smlouva”) je uzavřena mezi následujícími stranami:
na jedné straně,
organizace (dále jen “organizace”),
[Pro odchozí mobilitu: Úplný oficiální název vysílající instituce/konsorcia a případně kód
Erasmus]
[Pro příchozí mobilitu zahrnující také pozvané odborníky z podniku: Úplný oficiální název
přijímající instituce/konsorcia a případně kód Erasmus]
Adresa: [úplná oficiální adresa]
Email:
zastoupená pro podpis této smlouvy [jméno, příjmení a funkce]
a
na straně druhé,
účastník (dále jen “účastník”)
[Jméno a příjmení účastníka]
Adresa: [úplná oficiální adresa]
Datum na rození:
Telefon:
Email:
[Pro všechny účastníky, kteří dostávají finanční podporu ze zdroje EU Erasmus+, kromě
účastníků pouze s nulovým grantem ze zdroje EU, pokud je k dispozici evropský bankovní účet:
1
Bankovní účet, na který mají být převedeny prostředky finanční podpory:
Jméno majitele bankovního účtu:
Název banky:
Číslo clearingu/BIC/SWIFT:
Číslo účtu/IBAN:]
Výše uvedené strany se dohodly na uzavření této smlouvy.
Smlouva je složena:
Ustanovení a podmínky
Příloha 1: [ Studijní smlouva pro studijní pobyt v rámci programu Erasmus+ / Studijní smlouva
pro praktickou stáž v rámci programu Erasmus+ / Studijní smlouva pro studijní
pobyt a praktickou stáž/ Program mobility zaměstnanců na výukový pobyt v rámci
programu Erasmus+ / Program mobility zaměstnanců na školení v rámci programu
Erasmus+/ Program mobility zaměstnanců na výukový pobyt a školení]1
[Možnost pouze pro studenty: Příloha 2: Erasmus Charta Studenta]
Ustanovení a podmínky mají přednost před ustanoveními v přílohách.
Celková částka zahrnuje [vyberte dle potřeby]:
☐ Finanční podporu na pobytové náklady pro dlouhodobou fyzickou mobilitu
☐ Finanční podporu na pobytové náklady pro krátkodobou fyzickou mobilitu
☐ Navýšení pro studenty a čerstvé absolventy s omezenými příležitostmi pro dlouhodobé mobility (250 EUR)
☐ Navýšení pro studenty a čerstvé absolventy s omezenými příležitostmi pro krátkodobé mobility (100 EUR nebo
150 EUR)
☐ Navýšení pro aktivity stáží (150 EUR) [není relevantní pro aktivitu KA171]
☐ Cestovní náklady ekologicky šetrné cestování či neekologicky šetrné cestování)
☐ Další dny na cestu (další dny na pobytové náklady)
☐ Podporu na mimořádně vysoké cestovní náklady (na základě skutečných nákladů) [není relevantní pro aktivitu
KA171]
☐ Podporu na inkluzi (na základě skutečných nákladů)
Účastník obdrží [vyberte jednu variantu]:
☐ finanční podporu ze zdroje EU Erasmus+
☐ nulový grant (zero-grant)
☐ finanční podporu ze zdroje EU Erasmus+ v kombinaci s nulovým grantem [není relevantní pro aktivitu KA171]
1 U přílohy I není nutné posílat originál dokumentu s podpisem: v závislosti na národní legislativě a institucionálních
předpisech jsou přípustné naskenované kopie podpisů a elektronické podpisy. [Varinata pro mobility KA131 aktivity
studentských studijních pobytů: Studijní smlouvy se zpracovávávají elektronicky srkze síť Erasmus without Paper]
2
USTANOVENÍ A PODMÍNKY
ČLÁNEK 1 – PŘEDMĚT SMLOUVY
1.1 Smlouva stanoví práva a povinnosti a podmínky vztahující se na finanční podporu
udělenou na uskutečnění mobility v rámci programu Erasmus+.
1.2 Organizace poskytne podporu účastníkovi k realizaci mobility v rámci programu
Erasmus+.
1.3 Účastník přijme podporu uvedenou v článku 3 a zavazuje se uskutečnit mobilitu, jak je
popsáno v příloze I.
1.4 Změny smlouvy musí být vyžádány a odsouhlaseny oběma stranami formálním
oznámením, a to dopisem nebo elektronickou zprávou.
ČLÁNEK 2 –TRVÁNÍ MOBILITY
2.1 Období mobility začíná [datum] a končí [datum].
2.2 Období, na které se vztahuje smlouva, zahrnuje:
• fyzické období mobility od [datum] to [datum], odpovídající [počet dní mobility] dnům
• [varianta […] financované dny na cestu]
• [varianta pro kombinované mobility: virtuální část mobility od [datum] do [datum]]
2.3 Na [příjemce vybere: výpisu studijních výsledků (Transcript of Records) / osvědčení o
absolvování praktické stáže (Traineeship Certificate) / potvrzení o účasti (prohlášení
připojeném k těmto dokumentům) ] bude uvedeno potvrzené datum zahájení a ukončení
mobility, včetně virtuální složky.
ČLÁNEK 3 – FINANČNÍ PODPORA
3.1 Finanční podpora se vypočítá podle pravidel financování uvedených v příručce programu
Erasmus+, Výzva 2024.
3.2 Účastník obdrží finanční podporu ze zdroje EU Erasmus+ na dobu […] dní [Počet dní se
bude rovnat fyzické délce mobility včetně dní na cestu; pokud účastník nedostane finanční
podporu po část nebo celé období mobility, bude tento počet dní odpovídajícím způsobem
upraven]
3.3 Účastník může podat žádost na prodloužení délky mobility v rámci maximální povolené
délky uvedené v příručce programu Erasmus+ o […] dní. [vyplní příjemce podle pravidel
příručky programu Erasmus+]. Pokud organizace souhlasí s prodloužením období
mobility, bude smlouva odpovídajícím způsobem doplněna.
3.4 [Mobility studentů: příjemce vybere variantu 1 nebo variantu 3]
[Mobility zaměstnanců: příjemce vybere variantu 1, variantu 2 nebo variantu 3]
[Varianta 1:
Organizace poskytne účastníkovi celkovou finanční podporu na období mobility [pokud
relevantní: a dny na cestu] ve výši […] EUR / pro účastníky s nulovým grantem (zero-
grant) 0]]
[Varianta 2:
Organizace poskytne účastníkovi podporu v rámci rozpočtových kategorií cestovních
nákladů a pobytových nákladů formou zajištění cesty a pobytových nákladů v souladu
3
s vnitřními předpisy organizace. V takovém případě příjemce zajistí, aby tyto služby
splňovaly nezbytné standardy kvality a bezpečnosti.]
[Varianta 3:
Organizace poskytne účastníkovi potřebnou finanční podporu ve výši […] EUR a
podporu formou zajištění: [cestovních nákladů / pobytových nákladů]. Organizace
zajistí, aby přímo poskytované služby splňovaly nezbytné standardy kvality a
bezpečnosti.]
3.5 Příspěvek na vzniklé náklady na cestu nebo na podporu potřeb inkluze ([příjemce vybere:]
[podpora inkluze, mimořádně vysoké cestovní náklady, cestovní náklady, navýšení pro
účastníky s omezenými příležitostmi]), se stanoví na základě podkladů předložených
účastníkem.
ČLÁNEK 4 – UZNATELNOST NÁKLADŮ
4.1 Uznatelné náklady musí účastníkovi vzniknout v období uvedeném v článku 2, či musí
vzniknout v souvislosti s akcí popsanou v příloze. Náklady musí být v souladu s platnými
vnitrostátními daňovými a pracovněprávními předpisy a právními předpisy o sociálním
zabezpečení.
4.2 Skutečné náklady (jako např. podpora inkluze) musí být podloženy odpovídajícími
záznamy a podpůrnými dokumenty (např. účtenky, faktury atp.)
4.3 Finanční příspěvek nesmí být použit na krytí obdobných nákladů, které jsou již
financovány ze zdrojů EU.
Grant je nicméně sloučitelný s jakýmkoli jiným zdrojem financování, včetně finančního
ohodnocení, které by účastník mohl pobírat za svoji stáž nebo výukové aktivity nebo za
jakoukoli práci mimo aktivity mobility, pokud vykonává činnosti uvedené v příloze I.
4.4 Účastník nemůže požadovat náhradu kurzových ztrát nebo bankovních poplatků
účtovaných bankou účastníka za převody od své vysílající instituce.
ČLÁNEK 5 – PLATEBNÍ UJEDNÁNÍ
[Použije se pokud v článku 3.4 zvolena varianta 1 nebo 3
5.1 [pro odchozí mobilitu:
Účastníkovi bude poukázána platba nejpozději (podle toho, co nastane dříve):
- Do 30 kalendářních dnů po podpisu smlouvy oběma stranami.
- [příjemce si vybere jednu možnost: Do data zahájení období mobility / [Neplatí pro
účastníky, kteří obdrželi navýšení pro účastníky s omezenými příležitostmi, podporu
inkluze:]. Po obdržení potvrzení o příjezdu účastníka. ]
[pro příchozí mobilitu]
Účastník obdrží pobytové náklady a případné cestovní náklady včas po příjezdu účastníka.]
Účastník obdrží zálohu ve výši [… %] [příjemce vybere mezi 70 % a 100 %] z částky
uvedené v článku 3. V případě, že účastník neposkytne požadované podklady včas (dle
harmonogramu financující organizace) může být na základě oprávněných důvodů
výjimečně schválena pozdější platba zálohy.
5.2 [varianta pokud platba dle článku 5.1 je nižší než 100 % finanční podpory: Podání
závěrečné zprávy účastníka (EU Survey) se bude považovat za žádost účastníka o doplatek.
4
Organizace má [Pro odchozí mobilitu: 45 / Pro příchozí mobilitu: 20] kalendářních dnů na
provedení platby doplatku nebo vystavení příkazu k vratce. ]
[Použije se pokud v článku 3.4 zvolena varianta 2
Nepoužije se.]
ČLÁNEK 6 – NÁHRADA
6.1 Finanční podporu nebo její část bude vysílající organizace vymáhat, pokud účastník
nedodrží podmínky smlouvy. Pokud účastník vypoví smlouvu před jejím ukončením, je
povinen vrátit již vyplacenou částku grantu, pokud se s vysílající organizací nedohodne
jinak. Druhá možnost musí být vysílající organizací nahlášena národní agentuře a ta ji
musí schválit.
ČLÁNEK 7 – POJIŠTĚNÍ
7.1 Organizace zajistí, aby měl účastník dostatečné pojistné krytí, a to buď formou poskytnutí
pojištění, nebo uzavřením dohody s přijímající organizací o zajištění pojištění, nebo
poskytnutím příslušných informací a podpory účastníkovi, který si pojištění zajistí sám. [V
případě, že je přijímající organizace v článku 5.3 označena jako odpovědná strana, bude k
této grantové smlouvě přiložen konkrétní dokument, který definuje podmínky poskytnutí
pojištění včetně souhlasu přijímající organizace.]
7.2 Pojistné krytí zahrnuje minimálně zdravotní pojištění [povinné pro stáže a volitelné pro
ostatní mobility: a pojištění odpovědnosti a úrazové pojištění.] [Vysvětlení: V případě
mobility v rámci EU bude národní zdravotní pojištění účastníka zahrnovat základní
pojištění na dobu jeho pobytu v jiné zemi EU prostřednictvím evropského průkazu
zdravotního pojištění. Toto pokrytí však nemusí být dostatečné pro všechny situace,
například v případě repatriace nebo zvláštního lékařského zákroku, nebo v případě
mezinárodní mobility. V takovém případě může být nutné doplňkové soukromé zdravotní
pojištění. Pojištění odpovědnosti a úrazové pojištění kryjí škody způsobené účastníkem
nebo účastníkovi během jeho pobytu v zahraničí. V různých zemích existuje různá právní
úprava těchto pojištění a účastníci se vystavují riziku, že se na ně standardní systémy
nebudou vztahovat, například pokud nejsou považováni za zaměstnance nebo nejsou
formálně registrováni v přijímající organizaci. Kromě výše uvedeného se doporučuje
uzavřít pojištění pro případ ztráty nebo odcizení dokladů, cestovních lístků a zavazadel.]
[Rovněž se doporučuje zahrnout následující informace:] [Poskytovatel(é) pojištění, číslo
pojištění a pojistnou smlouvu]
7.3 Stranou odpovědnou za uzavření pojištění je: [organizace NEBO účastník NEBO
přijímající organizace] [V případě jednotlivých pojištění se odpovědné strany mohou lišit
a budou zde uvedeny podle jejich příslušných odpovědností].
5
Erasmus+ účastnická smlouva (KA131 a KA171) – 2024
ČLÁNEK 8 – ONLINE JAZYKOVÁ PODPORA (OLS)
8.1 Účastník může před začátkem mobility vyplnit jazykové hodnocení OLS v jazyce, ve
kterém bude probíhat mobilita (pokud je k dispozici) a využívat jazykové kurzy dostupné
v platformě OLS.
[varianta pokud není zahrnuto v Learning Agreement (studijní smlouvě)
8.2 Úroveň jazykové kompetence v [uvést hlavní jazyku výuky / pracovním jazyce], kterou
již účastník má nebo se zavazuje dosáhnout do začátku zahájení mobility, je: A1☐
A2☐ B1☐ B2☐ C1☐ C2☐]
ČLÁNEK 9 – ZPRÁVA ÚČASTNÍKA
9.1 Účastník vyplní a předloží zprávu o své zkušenosti s mobilitou (prostřednictvím online
nástroje EU Survey) do [Pouze pro dlouhodobou mobilitu přijíždějících studentů: 10/
varianta pro všechny ostatní mobility: 30] kalendářních dnů od obdržení výzvy k jejímu
podání. Účastníci, kteří online závěrečnou zprávu nevyplní a neodevzdají, mohou být svou
organizací vyzváni k částečnému nebo úplnému vrácení obdržené finanční podpory.
9.2 [Varianta pro studenty vyjíždějící na studijní pobyt: Účastníkovi může být zaslán
doplňující online dotazník, který umožní podat úplnou zprávu o otázkách uznávání. ]
ČLÁNEK 10 – ETIKA A HODNOTY
10.1 Mobilita musí být realizována v souladu s nejvyššími etickými standardy a platnými
právními předpisy EU, mezinárodními a vnitrostátními právními předpisy o etických
zásadách.
10.2 Účastník se musí zavázat k dodržování základních hodnot EU (jako je respekt k lidské
důstojnosti, svoboda, demokracie, rovnost, právní stát a lidská práva, včetně práv menšin).
10.3 Pokud účastník poruší kteroukoli z těchto zásad vypsaných výšemůže být finanční podpora
snížena; anebo zcela nevyplacena.
ČLÁNEK 11 – OCHRANA ÚDAJ٨
11.1 Za zpracování veškerých osobních údajů v rámci této dohody bude odpovědný správce
údajů uvedený v prohlášení o ochraně soukromí v souladu s platnými právními předpisy
o ochraně údajů, zejména nařízením 2018/17252 a souvisejícími vnitrostátními zákony o
ochraně údajů a pro účely stanovené v prohlášení o ochraně soukromí, které je k dispozici
na adrese https://ec.europa.eu/erasmus-esc-personal-data.
11.2 Tyto údaje musí být zpracovávány výhradně v souvislosti s plněním smlouvy a
následnými aktivitami v souladu s předmětem této smlouvy ze strany vysílající
organizace, národní agentury a Evropské komise, aniž by byla dotčena možnost předat
údaje orgánům odpovědným za kontrolu a audit v souladu s právními předpisy EU
(Evropský účetní dvůr nebo Evropský úřad pro boj proti podvodům (OLAF)).
2 Nařízení Evropského parlamentu a Rady (EU) 2018/1725 ze dne 23. října 2018 o ochraně fyzických osob v souvislosti se zpracováním
osobních údajů orgány, institucemi a jinými právními subjekty Unie a o volném pohybu těchto údajů a o zrušení nařízení (ES) č. 45/2001 a
rozhodnutí č. 1247/2002/ES.
1
11.3 Účastník může na základě písemné žádosti získat přístup ke svým osobním údajům a
opravit informace, které jsou nepřesné nebo neúplné. Jakékoliv dotazy ohledně
zpracování svých osobních údajů by měl směřovat na vysílající organizaci a/nebo národní
agenturu. Účastník může podat stížnost proti zpracování svých osobních údajů u
Evropského inspektora ochrany údajů, pokud jde o použití údajů Evropskou komisí.
ČLÁNEK 12 – POZASTAVENÍ SMLOUVY
12.1 Smlouva může být na žádost účastníka či organizace pozastavena, pokud dojde
k výjimečné situaci, především k vyšší moci (viz článek 16), která by znemožnila nebo
nadměrně ztížila realizaci akce. Pozastavení smlouvy nabývá účinku dnem, který je
dohodnut v písemném oznámení oběma stranami. Smlouva může být poté opět obnovena.
12.2. Organizace je oprávněna kdykoliv smlouvu pozastavit, pokud se účastník dopustil(a)
nebo je podezřelý (podezřelá) z toho, že se dopustil(a):
a) závažných chyb, nesrovnalostí či podvodu nebo
b) závažného porušení povinností vyplývajících z této dohody nebo při řízení
o udělení grantu (včetně nesprávné realizace akce, nedodržení podmínek výzvy,
předložení nepravdivých informací, neposkytnutí požadovaných informací,
porušení etických nebo bezpečnostních pravidel (v příslušném případě) atd.)
12.3 Jakmile okolnosti umožní obnovení realizace, musí se smluvní strany neprodleně
domluvit na datu obnovení (jeden den po datu pozastavení smlouvy). Smlouva opět
vchází v platnost den po zrušení pozastavení smlouvy.
12.4 Během pozastavení nebudou vypláceny žádné zálohy.
12.5 Účastníkovi nevznikne z důvodu pozastavení smlouvy nárok na náhradu škody vůči
organizaci.
12.6 Pozastavením grantu není dotčeno právo organizace na ukončení smlouvy (viz. článek
13).
ČLÁNEK 13 – UKONČENÍ SMLOUVY
13.1 Tato smlouva může být ukončena na základě žádosti obou ze stran, pokud výjimečné
okolnosti znemožňují nebo nadměrně zatěžují její realizaci.
13.2. V případě ukončení z důvodu „vyšší moci“ (viz. článek 16), musí mít účastník nárok na
částku grantu odpovídající skutečnému trvání období mobility. Případné zbývající
prostředky musí být vráceny.
13.3. Pokud se účastník dopustil(a) podvodu či korupce nebo je zapojen(a) do zločinného
13.4 spolčení, praní špinavých peněz, trestných činů spojených s terorismem (včetně
13.5 financování terorismu), dětskou prací nebo obchodováním s lidmi; může organizace
oficiálním srozuměním druhé strany inicializovat ukončení smlouvy.
Organizace si vyhrazuje právo zahájit soudní řízení, pokud nebude jakékoliv požadované
vrácení finančních prostředků dobrovolně vydáno ve lhůtě oznámené účastníkovi
v oznamovacím dopise.
Ukončení vstupuje v platnost dnem uvedeném ve srozumění jako „den ukončení“.
7
13.6. Účastníkovi nevznikne z důvodu ukončení smlouvy nárok na náhradu škody vůči
organizaci.
ČLÁNEK 14 – KONTROLY A AUDITY
14.1 Smluvní strany se zavazují poskytovat jakékoliv podrobné informace vyžádané
Evropskou komisí, českou národní agenturou nebo jiným externím subjektem pověřeným
Evropskou komisí nebo českou národní agenturou ke kontrole řádné realizace mobility a
ustanovení této smlouvy.
14.2 Jakákoliv zjištění související s dohodou mohou vést k dalším opatřením dle článku 6 nebo
k dalším právním krokům de platného vnitrostátního práva.
ČLÁNEK 15 – ŠKODY
15.1 Každá ze stran této smlouvy zprostí druhou stranu jakékoliv občanskoprávní
odpovědnosti za škody vzniklé jí nebo jejím zaměstnancům v důsledku plnění této
smlouvy, pokud tyto škody nejsou důsledkem závažného a úmyslného pochybení druhé
smluvní strany nebo jejích zaměstnanců.
15.2 Česká národní agentura, Evropská komise nebo jejich zaměstnanci nenesou odpovědnost
v případě nárokované pojistné události v rámci této smlouvy v souvislosti s jakoukoliv
škodou vzniklou v průběhu mobility. V důsledku toho česká národní agentura nebo
Evropská komise nevyhoví žádné žádosti o náhradu škody doprovázející tento vznesený
nárok.
ČLÁNEK 16 – VYŠŠÍ MOC
16.1 Nelze mít za to, že strana, které vyšší moc brání ve splnění jejích povinností vyplývajících
z této dohody, tyto povinnosti porušuje.
16.2 „Vyšší mocí“ se rozumí jakákoli situace nebo událost, která:
16.3. - brání některé ze stran ve splnění jejích povinností vyplývajících z této dohody,
- byla nepředvídatelná a výjimečná a mimo kontrolu stran,
- nebyla způsobena chybou nebo nedbalostí stran (nebo dalších zúčastněných subjektů
zapojených do akce) a
- ukáže se jako nevyhnutelná navzdory vynaložení veškeré náležité péče.
Jakýkoli případ vyšší moci je potřeba neprodleně oficiálně oznámit druhé straně a uvést
jeho povahu, pravděpodobnou dobu trvání a předpokládané důsledky.
16.4 Strany musí okamžitě učinit všechny nezbytné kroky k omezení škod způsobených vyšší
mocí a vynaložit veškeré úsilí, aby bylo možné realizaci akce co nejdříve obnovit.
8
ČLÁNEK 17 – ROZHODNÝ A PŘÍSLUŠNÝ SOUD
14.1 Tato smlouva se řídí právním řádem České republiky.
14.2 Příslušný soud určený v souladu s příslušnými vnitrostátními právními předpisy je
výlučně příslušný rozhodovat v jakýchkoli sporech mezi institucí a účastníkem ohledně
výkladu, uplatňování nebo platnosti této smlouvy, pokud takový spor nelze vyřešit
dohodou obou stran.
ČLÁNEK 18 – VSTUP V PLATNOST
Tato smlouva vstupuje v platnost dnem podpisu poslední z obou stran.
PODPISY za organizaci
[jméno / příjmení / funkce]
za účastníka
[jméno / příjmení] [podpis]
[podpis] V [místo], dne [datum]
V [místo], dne [datum]
9
Příloha 1
[Klíčová akce 1 – VYSOKOŠKOLSKÉ VZDĚLÁVÁNÍ, příjemce vybere]
Studijní smlouva pro studijní pobyt (Learning Agreement for Studies)
Studijní smlouva pro praktickou stáž (Learning Agreement for Traineeships)
Studijní smlouva pro studijní pobyt a praktickou stáž (Learning Agreement for Studies
and Traineeships)
Program mobility zaměstnanců na výukový pobyt (Mobility Agreement for Teaching)
Program mobility zaměstnanců na školení (Mobility Agreement for Training)
Program mobility zaměstnanců na výukový pobyt a školení (Mobility Agreement for
Teaching and Training)
10
11
Erasmus+ Learning Agreement
Student Mobility for Studies
Mobility between Erasmus+ countries (EU
Member States and third countries associated to
the Programme)
[Learning agreements are digital in the Erasmus+ 2021-2027 programme. Higher education institutions can exchange
digital learning agreements through an IT system connected to the Erasmus Without Paper Network. This template is
provided for those institutions that are in the process of connecting to the network and might need an editable version
of the template. For more information, please visit the European Commission’s webpage about Erasmus Without
Paper.]
General information
[Applicable for all learning agreement types]
Last name(s) First name(s) Date of birth Nationality Gender
Student European Student Identifier (ESI) Level of education Field of education
[Unique electronic identifier for mobile
students]
Name Faculty/Department Erasmus code Country Administrative contact person name; email
Name Country Administrative contact person name; email
Sending Institution Erasmus code
Receiving
Institution
The level of language competence in ________ [indicate here the main language of instruction] that the student already has or agrees to acquire by the start of the
study period is:
A1 ☐ A2 ☐ B1 ☐ B2 ☐ C1 ☐ C2 ☐ Native speaker ☐
Learning agreement type and mobility duration
Learning agreement for studies type (select one) Estimated duration (to be confirmed by the Receiving Institution)
Planned period of the physical mobility:
• Long-term mobility ☐ / Virtual component (only if applicable) ☐
• Short-term mobility with a mandatory virtual component ☐ • Academic year [year/year] …………….
• Short-term doctoral mobility ☐ / Virtual component (only if applicable) ☐ • from [/month/year] …………….
• to [/month/year] ……………
Based on the selected learning agreement for studies type, only the applicable learning agreement type below is visible to the student, sending
and receiving institutions.
Learning agreement for long-term mobility
Study Programme at the Receiving Institution
Table A Component Component title at the Receiving Institution Term Number of ECTS credits (or equivalent)
code (as indicated in the course catalogue) [e.g. autumn/spring; term] to be awarded by the Receiving
(if any)
Institution upon successful completion
Total: …
Web link to the course catalogue at the Receiving Institution describing the learning outcomes: [web link to the relevant information]
Recognition at the Sending Institution
Table B Component Component title at the Sending Institution Term Number of ECTS Automatic recognition
code (as indicated in the course catalogue) [e.g. autumn/spring; credits (or equivalent) [Yes/No]
(if any)
term] to be recognised by
the Sending Institution
Total: …
Provisions applying if the student does not complete successfully some educational components: [web link to the relevant information]
[If the option of virtual component was selected the table below must be filled in]
Description of a virtual component at Receiving Institution and recognition
at the Sending Institution
Table C Component Component title or description of the study Short description of the Term [e.g. Number of Automatic
code (if any) programme at the Receiving Institution virtual component autumn/spring; ECTS credits to recognition
term] be awarded [Yes/No]
Total: …
Commitment of the three parties
By digitally signing/approving, the student, the Sending Institution and the Receiving Institution confirm that they approve the learning agreement and that they will comply with all the
arrangements agreed by all parties. Sending and Receiving Institutions undertake to apply all the principles of the Erasmus Charter for Higher Education relating to mobility for studies The
Beneficiary Institution and the student must also commit to what is set out in the Erasmus+ grant agreement. The Receiving Institution confirms that the educational components listed
are in line with its course catalogue or as agreed otherwise and should be available to the student. The Sending Institution commits to recognise all the credits or equivalent units gained at
the Receiving Institution for the successfully completed educational components and to count them towards the student's degree. The student and the Receiving Institution will
communicate to the Sending Institution any problems or changes regarding the study programme, responsible persons and/or study period.
Commitment Name Email Position Date Approval
Student
Student
Responsible person at the Sending
Institution
Responsible person at the Receiving
Institution
Exceptional changes to the learning agreement
Exceptional changes to Table A
Table A2 Component Component title at the Receiving Deleted Added Reason for change Number of
code Institution component component [Add the applicable ECTS credits
(if any) reason code or write (or equivalent)
(as indicated in the course catalogue) [tick if [tick if to be awarded
applicable] applicable] other reason]
☐ ☐ Choose an item.
☐ ☐ Choose an item.
Exceptional changes to Table B (if applicable)
Table B2 Component Component title at the Deleted Added credits (or equivalent) recognition
(as indicated in the course [tick if applicable] [tick if applicable]
catalogue) to be awarded [Yes/No]
☐ ☐
☐ ☐
Exceptional changes to Table C (if applicable)
Table C2 Component Component title or description of the study Short description of Reason for change Number of ECTS Automatic
code (if any) programme at the Receiving Institution the virtual [Add the applicable credits (or recognition
component
reason code or equivalent) to [Yes/No]
write other reason] be awarded
Choose an item.
Choose an item.
Approval of exceptional changes to the learning agreement
By digitally signing/approving this document, the student, the Sending Institution and the Receiving Institution confirm that they approve the learning agreement and that they will
comply with all the arrangements agreed by all parties. Sending and Receiving Institutions undertake to apply all the principles of the Erasmus Charter for Higher Education relating
to mobility for studies The Beneficiary Institution and the student must also commit to what is set out in the Erasmus+ grant agreement. The Receiving Institution confirms that the
educational components listed are in line with its course catalogue or as agreed otherwise and should be available to the student. The Sending Institution commits to recognise all
the credits or equivalent units gained at the Receiving Institution for the successfully completed educational components and to count them towards the student's degree. The
student and the Receiving Institution will communicate to the Sending Institution any problems or changes regarding the study programme, responsible persons and/or study
period.
Commitment Name Email Position Date Approval
Student Student
Responsible person at the Sending
Institution
Responsible person at the Receiving
Institution
Learning agreement for short-term mobility with a
mandatory virtual component
Study Programme at Receiving Institution and recognition at the Sending
Institution
Component Component title or description of the Short description of the virtual component Number of Automatic
code (if any) study programme ECTS credits to recognition
Table D
be awarded [Yes/No]
Total: …
Commitment of the three parties
By digitally signing/approving this document, the student, the Sending Institution and the Receiving Institution confirm that they approve the learning agreement and that they will
comply with all the arrangements agreed by all parties. Sending and Receiving Institutions undertake to apply all the principles of the Erasmus Charter for Higher Education relating
to mobility for studies The Beneficiary Institution and the student must also commit to what is set out in the Erasmus+ grant agreement. The Receiving Institution confirms that the
educational components listed are in line with its course catalogue or as agreed otherwise and should be available to the student. The Sending Institution commits to recognise all
the credits or equivalent units gained at the Receiving Institution for the successfully completed educational components and to count them towards the student's degree. The
student and the Receiving Institution will communicate to the Sending Institution any problems or changes regarding the study programme, responsible persons and/or study
period.
Commitment Name Email Position Date Approval
Student Student
Responsible person at the Sending
Institution
Responsible person at the Receiving
Institution
Exceptional changes to the Learning Agreement
Exceptional changes to Table D
Component Component title or description of the study Short description of Reason for change Number of ECTS Automatic
Table D2 code (if any) programme at the Receiving Institution the virtual (Add the applicable credits (or recognition
component
reason code or equivalent) to [Yes/No]
write other reason) be awarded
Choose an item.
Choose an item.
Approval of exceptional changes to the Learning Agreement
By digitally signing/approving this document, the student, the Sending Institution and the Receiving Institution confirm that they approve the learning agreement and that they will
comply with all the arrangements agreed by all parties. Sending and Receiving Institutions undertake to apply all the principles of the Erasmus Charter for Higher Education relating
to mobility for studies The Beneficiary Institution and the student must also commit to what is set out in the Erasmus+ grant agreement. The Receiving Institution confirms that the
educational components listed are in line with its course catalogue or as agreed otherwise and should be available to the student. The Sending Institution commits to recognise all
the credits or equivalent units gained at the Receiving Institution for the successfully completed educational components and to count them towards the student's degree. The
student and the Receiving Institution will communicate to the Sending Institution any problems or changes regarding the study programme, responsible persons and/or study
period.
Commitment Name Email Position Date Approval
Student Student
Responsible person at the Sending
Institution
Responsible person at the Receiving
Institution
Learning agreement for short-term doctoral mobility
Study Programme at Receiving Institution and recognition at the Sending
Institution
Table E Component Component title or description of the Short description of the virtual [Yes/No]
Total: …
Commitment of the three parties
By digitally signing/approving this document, the student, the Sending Institution and the Receiving Institution confirm that they approve the learning agreement and that they will
comply with all the arrangements agreed by all parties. Sending and Receiving Institutions undertake to apply all the principles of the Erasmus Charter for Higher Education relating
to mobility for studies The Beneficiary Institution and the student must also commit to what is set out in the Erasmus+ grant agreement. The Receiving Institution confirms that the
educational components listed are in line with its course catalogue or as agreed otherwise and should be available to the student. The Sending Institution commits to recognise all
the credits or equivalent units gained at the Receiving Institution for the successfully completed educational components and to count them towards the student's degree. The
student and the Receiving Institution will communicate to the Sending Institution any problems or changes regarding the study programme, responsible persons and/or study
period.
Commitment Name Email Position Date Approval
Student Student
Responsible person at the Sending
Institution
Responsible person at the Receiving
Institution
Exceptional changes to the learning agreement
Exceptional changes to Table E
Table E2 Component Component title or description of the study Short description of Reason for change
Choose an item.
Choose an item.
Approval of exceptional changes to the Learning Agreement
By digitally signing/approving this document, the student, the Sending Institution and the Receiving Institution confirm that they approve the learning agreement and that they will
comply with all the arrangements agreed by all parties. Sending and Receiving Institutions undertake to apply all the principles of the Erasmus Charter for Higher Education relating
to mobility for studies The Beneficiary Institution and the student must also commit to what is set out in the Erasmus+ grant agreement. The Receiving Institution confirms that the
educational components listed are in line with its course catalogue or as agreed otherwise and should be available to the student. The Sending Institution commits to recognise all
the credits or equivalent units gained at the Receiving Institution for the successfully completed educational components and to count them towards the student's degree. The
student and the Receiving Institution will communicate to the Sending Institution any problems or changes regarding the study programme, responsible persons and/or study
period.
Commitment Name Email Position Date Approval
Student Student
Responsible person at the Sending
Institution
Responsible person at the Receiving
Institution
Glossary
Term Definition/Explanation
Nationality Country to which the person belongs administratively and that issues the ID card and/or passport.
The European Student
Identifier (ESI) A unique European electronic identifier number used to identify and authenticate mobile students
using Erasmus Without Paper consistently across different IT systems e.g. to share their digital
Level of education learning agreement and receive the approval of the sending institution and the receiving
institution. The identifier is technical and not meant for student or staff to provide manually. The
Field of education ESI field should not be visible to end users. If the sending institution does not yet issue an ESI for
its students an alternative mechanism for digitally identifying and authenticating students can be
Erasmus code accepted. Please note that the ESI will become mandatory in the future. For more information on
how Higher Education Institutions can deploy the ESI, read the Technical Documentation page of
Administrative Contact the European Student Card Initiative portal.
person
Long-term mobility Short cycle (EQF level 5) / Bachelor or equivalent first cycle (EQF level 6) / Master or equivalent
Blended mobility second cycle (EQF level 7) / Doctorate or equivalent third cycle (EQF level 8). EQF level codes 5 to
Short description of a 8 are equivalent to the ISCED levels 5 to 8.
virtual component
The ISCED-F 2013 search tool available at http://ec.europa.eu/education/international-standard-
classification-of-education-isced_en should be used to find the ISCED 2013 detailed field of
education and training that is closest to the subject of the degree to be awarded to the student by
the Sending Institution.
A unique identifier that every higher education institution receives that has been awarded with
the Erasmus Charter for Higher Education (ECHE). It is only applicable to higher education
institutions located in EU Member States and third countries associated to the programme.
A person who provides a link for administrative information and who, depending on the structure
of the higher education institution, may be the departmental coordinator or works at the
international relations office or equivalent body within the institution.
A physical study period abroad lasting at least one academic term/trimester or 2 months to 12
months.
Any mobility can be carried out as a “blended mobility” by combining the physical study period
abroad with a virtual component at the receiving institution before, during and/or after the
physical mobility to further enhance the learning outcomes.
A description of the virtual component of a blended mobility and the type of online activity(ies)
undertaken. For example it can be an online course, embedded in a course selected at the receiving
institution; part of a blended intensive programme; and/or other type of virtual activity at the
receiving institution.
Short-term mobility with Students may undertake a study period abroad lasting between 5 days and 30 days and combined
a mandatory virtual with a compulsory virtual component.
component
A study period abroad lasting between 5 days and 30 days. An optional virtual component to
Short-term doctoral facilitate an online learning exchange and/or teamwork can be added to further enhance the
mobility learning outcomes.
ECTS credits (or In countries where the "ECTS" system is not in place, in particular for institutions located in third
equivalent) countries not associated to the programme not participating in the Bologna process, "ECTS" needs
to be replaced in the relevant tables by the name of the equivalent system that is used, and a web
Automatic recognition link to an explanation to the system should be added.
All credits gained abroad – as agreed in the learning agreement and confirmed by the transcript
of records – will be transferred without delay and counted towards the students’ degree (study
programme) without any additional work or assessment of the student. This is signalled in the
Educational component learning agreement by the “Yes” check box. If the “No” check box is selected, a clear justification
needs to be provided and an indication on what other type of formal recognition will be applied,
Level of language e.g. registration in the students’ diploma supplement or Europass Mobility Document.
competence
Course catalogue A self-contained and formal structured learning experience that features learning outcomes,
credits and forms of assessment. Examples of educational components are: a course, module,
Responsible person at seminar, laboratory work, practical work, preparation/research for a thesis, mobility window or
the Sending Institution free electives.
Reasons for deleting a A description of the European Language Levels (CEFR) is available at:
component https://europass.cedefop.europa.eu/en/resources/european-language-levels-cefr
Reason for adding a
component Detailed, user-friendly and up-to-date information on the institution’s learning environment that
should be available to students before the mobility period and throughout their studies to enable
them to make the right choices and use their time most efficiently. The information concerns, for
example, the qualifications offered; the learning, teaching and assessment procedures; the level
of programmes; the individual educational components and the learning resources. The course
catalogue should include the names of people to contact, with information about how, when and
where to contact them.
An academic who has the authority to approve the Learning Agreement, to exceptionally amend
it when it is needed, as well as to guarantee full and automatic recognition of the study programme
described in the learning agreement on behalf of the responsible academic body. The name and
email of the responsible person must be filled in only in case it differs from that of the contact
person mentioned at the top of the document.
1. Previously selected educational component is not available at the Receiving Institution
2. Component is in a different language than previously specified in the course catalogue
3. Timetable conflict
4. Other (please specify)
5. Substituting a deleted component
6. Extending the mobility period
7. Adding a virtual component
8. Other (please specify)
Erasmus+ Learning Agreement
Student Mobility for Studies
(KA131 International mobility)
General information
[Applicable for all learning agreement types]
Last name(s) First name(s) Date of birth Nationality Gender
Student European Student Identifier (ESI) Level of education Field of education
[Unique electronic identifier for mobile
students]
Name Faculty/Department Erasmus Country Administrative contact person name; email
Name code/City Country Administrative contact person name; email
Sending Institution Faculty/Department Erasmus code
/City
Receiving
Institution
The level of language competence in ________ [indicate here the main language of instruction] that the student already has or agrees to acquire by the start of the
study period is:
A1 ☐ A2 ☐ B1 ☐ B2 ☐ C1 ☐ C2 ☐ Native speaker ☐
Learning agreement type and mobility duration
Learning agreement for studies type (select one) Estimated duration (to be confirmed by the Receiving Institution)
Planned period of the physical mobility:
• Long-term mobility ☐ / Virtual component (only if applicable) ☐
• Short-term mobility with a mandatory virtual component ☐ • Academic year [year/year] …………….
• Short-term doctoral mobility ☒ / Virtual component (only if applicable) ☐ • from [/month/year] …………….
• to [/month/year] ……………
Learning agreement for long-term mobility
Study Programme at the Receiving Institution
Table A Component Component title at the Receiving Institution Term Number of ECTS credits (or equivalent)
code (as indicated in the course catalogue) [e.g. autumn/spring; term] to be awarded by the Receiving
(if any)
Institution upon successful completion
Total: …
Web link to the course catalogue at the Receiving Institution describing the learning outcomes: [web link to the relevant information]
Recognition at the Sending Institution
Table B Component Component title at the Sending Institution Term Number of ECTS Automatic recognition
code (as indicated in the course catalogue) [e.g. autumn/spring; credits (or equivalent) [Yes/No]
(if any)
term] to be recognised by
the Sending Institution
Total: …
Provisions applying if the student does not complete successfully some educational components: [web link to the relevant information]
[If the option of virtual component was selected the table below must be filled in]
Description of a virtual component at Receiving Institution and recognition
at the Sending Institution
Component Component title or description of the study Short description of the Term [e.g. Number of Automatic
code (if any) autumn/spring; ECTS credits to recognition
Table C programme at the Receiving Institution virtual component
term] be awarded [Yes/No]
Total: …
Commitment of the three parties
By signing this document, the student, the Sending Institution and the Receiving Institution confirm that they approve the learning agreement and that they will comply with all the
arrangements agreed by all parties. Sending and Receiving Institutions undertake to apply all the principles of the Erasmus Charter for Higher Education relating to mobility for studies. The
Beneficiary Organisation and the student must also commit to what is set out in the Erasmus+ grant agreement. The Receiving Institution confirms that the educational components listed
are in line with its course catalogue or as agreed otherwise and should be available to the student. The Sending Institution commits to recognise all the credits or equivalent units gained at
the Receiving Institution for the successfully completed educational components and to count them towards the student's degree. The student and the Receiving Institution will
communicate to the Sending Institution any problems or changes regarding the study programme, responsible persons and/or study period.
Commitment Name Email Position Date Approval
Student
Student
Responsible person at the Sending
Institution
Responsible person at the Receiving
Institution
Exceptional changes to the learning agreement
Exceptional changes to Table A
Table A2 Component Component title at the Receiving Deleted Added Reason for change Number of
code Institution component component [Add the applicable ECTS credits
(if any) reason code or write (or equivalent)
(as indicated in the course catalogue) [tick if [tick if to be awarded
applicable] applicable] other reason]
Choose an item.
☐ ☐
Choose an item.
☐ ☐
Exceptional changes to Table B (if applicable)
Table B2 Component Component title at the Deleted Added credits (or equivalent) recognition
(as indicated in the course [tick if applicable] [tick if applicable]
catalogue) to be awarded [Yes/No]
☐ ☐
☐ ☐
Exceptional changes to Table C (if applicable)
Table C2 Component Component title or description of the study Short description of Reason for change Number of ECTS Automatic
code (if any) programme at the Receiving Institution the virtual [Add the applicable credits (or recognition
component
reason code or equivalent) to [Yes/No]
write other reason] be awarded
Choose an item.
Choose an item.
Approval of exceptional changes to the learning agreement
By signing this document, the student, the Sending Institution and the Receiving Institution confirm that they approve the learning agreement and that they will comply with all the
arrangements agreed by all parties. Sending and Receiving Institutions undertake to apply all the principles of the Erasmus Charter for Higher Education relating to mobility for
studies. The Beneficiary Organisation and the student must also commit to what is set out in the Erasmus+ grant agreement. The Receiving Institution confirms that the educational
components listed are in line with its course catalogue or as agreed otherwise and should be available to the student. The Sending Institution commits to recognise all the credits
or equivalent units gained at the Receiving Institution for the successfully completed educational components and to count them towards the student's degree. The student and
the Receiving Institution will communicate to the Sending Institution any problems or changes regarding the study programme, responsible persons and/or study period.
Commitment Name Email Position Date Approval
Student
Student
Responsible person at the Sending
Institution
Responsible person at the Receiving
Institution
Learning agreement for short-term mobility with a
mandatory virtual component
Study Programme at Receiving Institution and recognition at the Sending
Institution
Component Component title or description of the Short description of the virtual component Number of Automatic
code (if any) study programme ECTS credits to recognition
Table D
be awarded [Yes/No]
Total: …
Commitment of the three parties
By signing this document, the student, the Sending Institution and the Receiving Institution confirm that they approve the learning agreement and that they will comply with all the
arrangements agreed by all parties. Sending and Receiving Institutions undertake to apply all the principles of the Erasmus Charter for Higher Education relating to mobility for
studies. The Beneficiary Organisation and the student must also commit to what is set out in the Erasmus+ grant agreement. The Receiving Institution confirms that the educational
components listed are in line with its course catalogue or as agreed otherwise and should be available to the student. The Sending Institution commits to recognise all the credits
or equivalent units gained at the Receiving Institution for the successfully completed educational components and to count them towards the student's degree. The student and
the Receiving Institution will communicate to the Sending Institution any problems or changes regarding the study programme, responsible persons and/or study period.
Commitment Name Email Position Date Approval
Student
Student
Responsible person at the Sending
Institution
Responsible person at the Receiving
Institution
Exceptional changes to the learning agreement
Exceptional changes to Table D
Component Component title or description of the study Short description of Reason for change Number of ECTS Automatic
Table D2 code (if any) programme at the Receiving Institution the virtual (Add the applicable credits (or recognition
component
reason code or equivalent) to [Yes/No]
write other reason) be awarded
Choose an item.
Choose an item.
Approval of exceptional changes to the learning agreement
By signing this document, the student, the Sending Institution and the Receiving Institution confirm that they approve the learning agreement and that they will comply with all the
arrangements agreed by all parties. Sending and Receiving Institutions undertake to apply all the principles of the Erasmus Charter for Higher Education relating to mobility for
studies. The Beneficiary Organisation and the student must also commit to what is set out in the Erasmus+ grant agreement. The Receiving Institution confirms that the educational
components listed are in line with its course catalogue or as agreed otherwise and should be available to the student. The Sending Institution commits to recognise all the credits
or equivalent units gained at the Receiving Institution for the successfully completed educational components and to count them towards the student's degree. The student and
the Receiving Institution will communicate to the Sending Institution any problems or changes regarding the study programme, responsible persons and/or study period.
Commitment Name Email Position Date Approval
Student
Student
Responsible person at the Sending
Institution
Responsible person at the Receiving
Institution
Learning agreement for short-term doctoral mobility
Study Programme at Receiving Institution and recognition at the Sending
Institution
Table E Component Component title or description of the be awarded>
[Yes/No]
Total: …
Commitment of the three parties
By signing this document, the student, the Sending Institution and the Receiving Institution confirm that they approve the learning agreement and that they will comply with all the
arrangements agreed by all parties. Sending and Receiving Institutions undertake to apply all the principles of the Erasmus Charter for Higher Education relating to mobility for
studies. The Beneficiary Organisation and the student must also commit to what is set out in the Erasmus+ grant agreement. The Receiving Institution confirms that the educational
components listed are in line with its course catalogue or as agreed otherwise and should be available to the student. The Sending Institution commits to recognise all the credits
or equivalent units gained at the Receiving Institution for the successfully completed educational components and to count them towards the student's degree. The student and
the Receiving Institution will communicate to the Sending Institution any problems or changes regarding the study programme, responsible persons and/or study period.
Commitment Name Email Position Date Approval
Student
Student
Responsible person at the Sending
Institution
Responsible person at the Receiving
Institution
Exceptional changes to the learning agreement
Exceptional changes to Table E
Table E2 Component Component title or description of the study Short description of Reason for change
Choose an item.
Choose an item.
Approval of exceptional changes to the learning agreement
By signing this document, the student, the Sending Institution and the Receiving Institution confirm that they approve the learning agreement and that they will comply with all the
arrangements agreed by all parties. Sending and Receiving Institutions undertake to apply all the principles of the Erasmus Charter for Higher Education relating to mobility for
studies. The Beneficiary Organisation and the student must also commit to what is set out in the Erasmus+ grant agreement. The Receiving Institution confirms that the educational
components listed are in line with its course catalogue or as agreed otherwise and should be available to the student. The Sending Institution commits to recognise all the credits
or equivalent units gained at the Receiving Institution for the successfully completed educational components and to count them towards the student's degree. The student and
the Receiving Institution will communicate to the Sending Institution any problems or changes regarding the study programme, responsible persons and/or study period.
Commitment Name Email Position Date Approval
Student
Student
Responsible person at the Sending
Institution
Responsible person at the Receiving
Institution
Glossary
Term Definition/Explanation
Nationality Country to which the person belongs administratively and that issues the ID card and/or passport.
The European Student
Identifier (ESI) A unique European electronic identifier number used to identify and authenticate mobile students
using Erasmus Without Paper consistently across different IT systems e.g. to share their digital
Level of education learning agreement and receive the approval of the sending institution and the receiving
institution. The identifier is technical and not meant for student or staff to provide manually. The
Field of education ESI field should not be visible to end users. If the sending institution does not yet issue an ESI for
its students an alternative mechanism for digitally identifying and authenticating students can be
Erasmus code accepted. Please note that the ESI will become mandatory in the future. For more information on
how Higher Education Institutions can deploy the ESI, read the Technical Documentation page of
Administrative Contact the European Student Card Initiative portal.
person
Long-term mobility Short cycle (EQF level 5) / Bachelor or equivalent first cycle (EQF level 6) / Master or equivalent
Blended mobility second cycle (EQF level 7) / Doctorate or equivalent third cycle (EQF level 8). EQF level codes 5 to
Short description of a 8 are equivalent to the ISCED levels 5 to 8.
virtual component
The ISCED-F 2013 search tool available at http://ec.europa.eu/education/international-standard-
classification-of-education-isced_en should be used to find the ISCED 2013 detailed field of
education and training that is closest to the subject of the degree to be awarded to the student by
the Sending Institution.
A unique identifier that every higher education institution receives that has been awarded with
the Erasmus Charter for Higher Education (ECHE). It is only applicable to higher education
institutions located in EU Member States and third countries associated to the programme.
A person who provides a link for administrative information and who, depending on the structure
of the higher education institution, may be the departmental coordinator or works at the
international relations office or equivalent body within the institution.
A physical study period abroad lasting at least one academic term/trimester or 2 months to 12
months.
Any mobility can be carried out as a “blended mobility” by combining the physical study period
abroad with a virtual component at the receiving institution before, during and/or after the
physical mobility to further enhance the learning outcomes.
A description of the virtual component of a blended mobility and the type of online activity(ies)
undertaken. For example, it can be an online course, embedded in a course selected at the
receiving institution; part of a blended intensive programme; and/or other type of virtual activity
at the receiving institution.
Short-term mobility with Students may undertake a study period abroad lasting between 5 days and 30 days and combined
a mandatory virtual with a compulsory virtual component.
component
A study period abroad lasting between 5 days and 30 days. An optional virtual component to
Short-term doctoral facilitate an online learning exchange and/or teamwork can be added to further enhance the
mobility learning outcomes.
ECTS credits (or In countries where the ECTS system is not in place, in particular for institutions located in third
equivalent) countries not associated to the programme not participating in the Bologna process, "ECTS" needs
to be replaced in the relevant tables by the name of the equivalent system that is used, and a web
Automatic recognition link to an explanation to the system should be added.
All credits gained abroad – as agreed in the learning agreement and confirmed by the transcript
of records – will be transferred without delay and counted towards the students’ degree (study
Educational component programme) without any additional work or assessment of the student. This is signalled in the
learning agreement by the “Yes” check box. If the “No” check box is selected, a clear justification
Level of language needs to be provided and an indication on what other type of formal recognition will be applied,
competence e.g. registration in the students’ diploma supplement or Europass Mobility Document.
Course catalogue
A self-contained and formal structured learning experience that features learning outcomes,
Responsible person at credits and forms of assessment. Examples of educational components are: a course, module,
the Sending Institution seminar, laboratory work, practical work, preparation/research for a thesis, mobility window or
free electives.
Reasons for deleting a
component A description of the European Language Levels (CEFR) is available at:
Reason for adding a https://europass.cedefop.europa.eu/en/resources/european-language-levels-cefr
component
Detailed, user-friendly and up-to-date information on the institution’s learning environment that
should be available to students before the mobility period and throughout their studies to enable
them to make the right choices and use their time most efficiently. The information concerns, for
example, the qualifications offered; the learning, teaching and assessment procedures; the level
of programmes; the individual educational components and the learning resources. The course
catalogue should include the names of people to contact, with information about how, when and
where to contact them.
An academic who has the authority to approve the Learning Agreement, to exceptionally amend
it when it is needed, as well as to guarantee full and automatic recognition of the study programme
described in the learning agreement on behalf of the responsible academic body. The name and
email of the responsible person must be filled in only in case it differs from that of the contact
person mentioned at the top of the document.
1. Previously selected educational component is not available at the Receiving Institution
2. Component is in a different language than previously specified in the course catalogue
3. Timetable conflict
4. Other (please specify)
5. Substituting a deleted component
6. Extending the mobility period
7. Adding a virtual component
8. Other (please specify)
Higher Education:
Erasmus+
Learning Agreement form
Student’s name
Academic Year 20…/20…
Erasmus+ Learning Agreement
Student Mobility for Traineeships1
Last name(s) First name(s) Date of birth Nationality2 Gender Level of education Field of education4
[Male/Female/ (EQF level)3
Trainee
Undefined]
Beneficiary Name Faculty/ Erasmus code6 Address Country Contact person name7; email
organisation Department (if applicable)
(if applicable)
5
Sending Name Faculty/ Erasmus code Address Country Contact person name; email
Institution Name Department (if applicable)
Size
[only if Department Address; Country Contact person8 name; Mentor9 name; position;
different from website ☐ ≤250 position; email email
Beneficiary employees
Organisation]
☐ > 250
Receiving
Organisation employees
Before the mobility
Table A - Traineeship Programme at the Receiving Organisation
Planned period of the physical component: from [day (optional)/month/year] ……………. to [day (optional)/month/year] …………….
If applicable, planned period of the virtual component: from [day (optional)/month/year] ……………. to day (optional)/month/year] …………….
Traineeship title: … Number of working hours per week: …
Detailed programme of the traineeship (including the virtual component, if applicable):
Traineeship in digital skills10: Yes ☐ No ☐
Knowledge, skills and competences to be acquired by the end of the traineeship (expected learning outcomes):
Monitoring plan:
Evaluation plan:
The level of language competence11 in ________ [indicate here the main language of work] that the trainee already has or agrees to acquire by the start of the
mobility period is: A1 ☐ A2 ☐ B1 ☐ B2 ☐ C1 ☐ C2 ☐ Native speaker ☐
Table B - Sending Institution
Please use only one of the following three boxes: 12
1. The traineeship is embedded in the curriculum and upon satisfactory completion of the traineeship, the institution undertakes to:
Award ……...…ECTS credits (or equivalent)13 Give a grade based on: Traineeship certificate ☐ Final report ☐ Interview ☐
Record the traineeship in the trainee’s Transcript of Records and Diploma Supplement (or equivalent).
1
Higher Education:
Erasmus+
Learning Agreement form
Student’s name
Academic Year 20…/20…
Record the traineeship in the trainee’s Europass Mobility Document: Yes ☐ No ☐
2. The traineeship is voluntary and, upon satisfactory completion of the traineeship, the institution undertakes to:
Award ECTS credits (or equivalent): Yes ☐ No ☐ If yes, please indicate the number of credits: ….
Give a grade: Yes ☐ No ☐ If yes, please indicate if this will be based on: Traineeship certificate ☐ Final report ☐ Interview ☐
Record the traineeship in the trainee’s Transcript of Records: Yes ☐ No ☐
Record the traineeship in the trainee’s Diploma Supplement (or equivalent).
Record the traineeship in the trainee’s Europass Mobility Document: Yes ☐ No ☐
3. The traineeship is carried out by a recent graduate and, upon satisfactory completion of the traineeship, the institution undertakes to:
Award ECTS credits (or equivalent): Yes ☐ No ☐ If yes, please indicate the number of credits: ….
Record the traineeship in the trainee’s Europass Mobility Document (highly recommended): Yes ☐ No ☐
Accident insurance for the trainee
The beneficiary organisation will provide an accident insurance to the trainee The accident insurance covers: Yes ☐ No ☐
(if not provided by the Receiving Organisation): - accidents during travels made for work purposes: Yes ☐ No ☐
- accidents on the way to work and back from work:
Yes ☐ No ☐
The beneficiary organisation will provide a liability insurance to the trainee (if not provided by the Receiving Organisation): Yes ☐ No ☐
Table C - Receiving Organisation
The Receiving Organisation will provide financial support to the trainee for the traineeship: Yes ☐ No ☐ If yes, amount (EUR/month): ………..
The Receiving Organisation will provide a contribution in kind to the trainee for the traineeship: Yes ☐ No ☐
If yes, please specify: ….
The Receiving Organisation will provide an accident insurance to the trainee (if not The accident insurance covers:
provided by the beneficiary organisation): Yes ☐ No ☐ - accidents during travels made for work purposes: Yes ☐ No ☐
- accidents on the way to work and back from work: Yes ☐ No ☐
The Receiving Organisation will provide a liability insurance to the trainee (if not provided by the beneficiary organisation):
Yes ☐ No ☐
The Receiving Organisation will provide appropriate support and equipment to the trainee.
Upon completion of the traineeship, the Receiving Organisation undertakes to issue a traineeship certificate within 5 weeks after the end of the traineeship.
By signing this document, the trainee, the beneficiary organisation, the receiving organisation [and the sending institution, if different from the beneficiary
organisation] confirm that they approve the learning agreement and that they will comply with all the arrangements agreed by all parties. The trainee and receiving
organisation will communicate to the sending institution [and beneficiary organisation, if different from the sending institution] any problem or changes regarding the
traineeship period. The sending institution [and the beneficiary organisation, if different from the sending institution] and the trainee should also commit to what is
set out in the Erasmus+ grant agreement. The sending institution [and the receiving institution [if the receiving organisation is a higher education institution]
undertake[s] to respect all the principles of the Erasmus Charter for Higher Education relating to traineeships.
Commitment Name Email Position Date Signature
Trainee Trainee
Responsible person14 at the beneficiary
organisation
[Responsible person15 at the sending institution,
if different from the beneficiary organisation]
Supervisor16 at the receiving organisation
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Higher Education:
Erasmus+
Learning Agreement form
Student’s name
Academic Year 20…/20…
During the Mobility
Table A2 - Exceptional Changes to the Traineeship Programme at the Receiving Organisation
(to be approved by e-mail or signature by the student, the responsible person in the sending institution and the responsible person in the receiving
organisation)
Planned period of the mobility: from [day (optional)/month/year] ……………. till [day (optional)/month/year] …………….
If applicable, planned period(s) of the virtual mobility: from [day (optional)/month/year] ……………. to [day (optional)/month/year] …………….
Traineeship title: … Number of working hours per week: …
Detailed programme of the traineeship period (including the virtual component, if applicable):
Knowledge, skills and competences to be acquired by the end of the traineeship (expected learning outcomes):
Monitoring plan:
Evaluation plan:
After the Mobility
Table D - Traineeship Certificate by the Receiving Organisation
Name of the trainee:
Name of the Receiving Organisation:
Sector of the Receiving Organisation:
Address of the Receiving Organisation [street, city, country, e-mail address], website:
Start date and end date of the complete traineeship (incl. virtual component, if applicable): from [day/month/year] …………………. to [day/month/year] ……………….
Start date and end date of physical component: from [day/month/year] …………………. to [day/month/year] ……………….
Traineeship title:
Detailed programme of the traineeship period including tasks carried out by the trainee (including the virtual component, if applicable):
Knowledge, skills (intellectual and practical) and competences acquired (achieved learning outcomes):
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Higher Education:
Erasmus+
Learning Agreement form
Student’s name
Academic Year 20…/20…
Evaluation of the trainee:
Date:
Name and signature of the Supervisor at the Receiving Organisation:
1 In case the mobility combines studies and traineeship, the mobility agreement for studies template should be used and
adjusted to fit both activity types.
2 Country to which the person belongs administratively and that issues the ID card and/or passport.
3 Level of education: Short cycle (EQF level 5) / Bachelor or equivalent first cycle (EQF level 6) / Master or equivalent
second cycle (EQF level 7) / Doctorate or equivalent third cycle (EQF level 8). EQF level codes 5 to 8 are equivalent to the
ISCED levels 5 to 8.
4 Field of education: The ISCED-F 2013 search tool available at http://ec.europa.eu/education/tools/isced-f_en.htm should
be used to find the ISCED 2013 detailed field of education and training that is closest to the subject of the degree to be
awarded to the trainee by the sending institution.
5 In the case of outgoing mobility, the beneficiary organisation is the sending institution.
6 Erasmus code: a unique identifier that every higher education institution that has been awarded with the Erasmus
Charter for Higher Education (ECHE) receives. It is only applicable to higher education institutions located in EU Member
States and third countries associated to the programme.
7 Contact person at the sending institution: a person who provides a link for administrative information and who,
depending on the structure of the higher education institution, may be the departmental coordinator or will work at the
international relations office or equivalent body within the institution.
8 Contact person at the receiving organisation: a person who can provide administrative information within the framework
of Erasmus+ traineeships.
9 Mentor: the role of the mentor is to provide support, encouragement and information to the trainee on the life and
experience relative to the organisation (culture of the organisation, informal codes and conducts, etc.). Normally, the
mentor should be a different person than the supervisor.
10 Traineeship in digital skills: any traineeship where trainees receive training and practice in at least one or more of the
following activities: digital marketing (e.g. social media management, web analytics); digital graphical, mechanical or
architectural design; development of apps, software, scripts, or websites; installation, maintenance and management of IT
systems and networks; cybersecurity; data analytics, mining and visualisation; programming and training of robots and
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Higher Education:
Erasmus+
Learning Agreement form
Student’s name
Academic Year 20…/20…
artificial intelligence applications. Generic customer support, order fulfilment, data entry or office tasks are not considered
in this category.
11 Level of language competence: a description of the European Language Levels (CEFR) is available at:
https://europass.cedefop.europa.eu/en/resources/european-language-levels-cefr
12 There are three different provisions for traineeships:
1. Traineeships embedded in the curriculum (counting towards the degree);
2. Voluntary traineeships (not obligatory for the degree);
3. Traineeships for recent graduates.
13 ECTS credits or equivalent: in countries where the "ECTS" system it is not in place, "ECTS" needs to be replaced in all
tables by the name of the equivalent system that is used and a web link to an explanation to the system should be added.
14 Responsible person at the beneficiary organisation: this person is responsible for signing the learning agreement,
amending it if needed and if the beneficiary organisation is the sending institution, is responsible for recognising the credits
and associated learning outcomes on behalf of the responsible academic body as set out in the learning agreement. The
name and email of the responsible person must be filled in only in case it differs from that of the contact person mentioned
at the top of the document.
15 Responsible person at the sending institution: this person is responsible for signing the learning agreement, amending it
if needed and if the beneficiary organisation is not the sending institution, is responsible for recognising the credits and
associated learning outcomes on behalf of the responsible academic body as set out in the learning agreement. The name
and email of the responsible person must be filled in only in case it differs from that of the responsible person at the
beneficiary organisation.
16 Supervisor at the receiving organisation: this person is responsible for signing the learning agreement, amending it if
needed, supervising the trainee during the traineeship and signing the Traineeship Certificate. The name and email of the
supervisor must be filled in only in case it differs from that of the contact person mentioned at the top of the document.
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Higher Education:
Erasmus+
Mobility Agreement form
Participant’s name
Erasmus+ Mobility Agreement
Staff Mobility For Teaching1
Planned period of the physical mobility: from [day/month/year] to [day/month/year]
Duration of physical mobility (days) – excluding travel days: ………………….
If applicable, planned period of the virtual component: from [day/month/year] to
[day/month/year]
The teaching staff member
Last name (s) First name (s) 20../20..
Seniority2 Nationality3
Sex [M/F/Undefined] Academic year
E-mail
The Sending Organisation Faculty/Department
Name (if applicable)
Erasmus code4
Country/
(if applicable) Country code5
Contact person
Address e-mail / phone
Contact person Size of organisation ☐<250 employees
name and position ☐≥250 employees
(if applicable)
Type of organisation:
The Receiving Institution Faculty/Department
Name Country/
Country code
Erasmus code Contact person
e-mail / phone
(if applicable)
Address
Contact person
name and position
For guidelines, please look at the end notes on page 3.
1
Higher Education:
Erasmus+
Mobility Agreement form
Participant’s name
Section to be completed BEFORE THE MOBILITY
I. PROPOSED MOBILITY PROGRAMME
Main subject field6: ………………….
Level (select the main one): Short cycle (EQF level 5) ☐; Bachelor or equivalent first
cycle (EQF level 6) ☐; Master or equivalent second cycle (EQF level 7) ☐; Doctoral or
equivalent third cycle (EQF level 8) ☐
Number of students at the receiving institution benefiting from the teaching
programme: ………………
Number of teaching hours: …………………
Language of instruction: ………………………………………
Overall objectives of the mobility:
Added value of the mobility (in the context of the modernisation and
internationalisation strategies of the institutions involved):
Content of the teaching programme (including the virtual component, if
applicable):
Expected outcomes and impact (e.g. on the professional development of
the teaching staff member and on the competences of students at both
institutions):
II. COMMITMENT OF THE THREE PARTIES
By signing7 this document, the teaching staff member, the sending organisation and the receiving institution
confirm that they approve the proposed mobility agreement.
The sending higher education institution or other organisation supports the staff mobility as part of its
modernisation and internationalisation strategy and will recognise it as a component in any evaluation or
assessment of the teaching staff member.
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Higher Education:
Erasmus+
Mobility Agreement form
Participant’s name
The teaching staff member will share their experience, in particular its impact on their professional
development and on the sending higher education institution or other organisation, as a source of
inspiration to others.
The teaching staff member and the beneficiary organisation commit to the requirements set out in the grant
agreement signed between them.
The teaching staff member and the receiving institution will communicate to the sending organisation any
problems or changes regarding the proposed mobility programme or mobility period.
The teaching staff member Date:
Name:
Signature:
The sending organisation Date:
Name of the responsible person:
Signature:
The receiving institution Date:
Name of the responsible person:
Signature:
1 Adaptations of this template
• In case the mobility combines teaching and training activities, this template should be used
and adjusted to fit both activity types.
• In the case of mobility between higher education institutions (HEIs) this agreement must
always be signed by the staff member, the sending and the receiving HEI (three signatures in
total).
• In the case of KA171 outgoing mobility of invited staff from (non-academic) organisation to
teach in a HEI, this agreement must be signed by the participant, the beneficiary organisation,
the HEI receiving the staff member, and the organisation they belong to (four signatures in
total). An additional space should be added for signature of the beneficiary organisation
organising the mobility.
• In the case of incoming mobility of invited staff from enterprises/(non-academic) organisation
to teach in a HEI, this agreement must be signed by the staff member, the receiving institution
(if applicable, the beneficiary organisation (if different from the receiving institution)) and the
sending organisation (three or four signatures in total).
2 Seniority: Junior (approx. < 10 years of experience), Intermediate (approx. > 10 and < 20 years of
experience) or Senior (approx. > 20 years of experience).
3 Nationality: Country to which the person belongs administratively and that issues the ID card and/or
passport.
4 Erasmus code: A unique identifier that every higher education institution that has been awarded with the
Erasmus Charter for Higher Education receives. It is only applicable to higher education institutions located
in EU Member States and third countries associated to the programme.
5 Country code: ISO 3166-2 country codes available at: https://www.iso.org/obp/ui.
6 The ISCED-F 2013 search tool (available at https://ec.europa.eu/eurostat/statistics-
explained/index.php?title=International_Standard_Classification_of_Education_%28ISCED%29#ISCE
should be used to find the ISCED 2013 detailed field of education and training.
7 Circulating papers with original signatures is not compulsory. Scanned copies of signatures or electronic
signatures may be accepted, depending on the national legislation of the country of the beneficiary
organisation (in the case of mobility with third countries not associated to the programme: the national
legislation of the EU Member State or third country associated to the programme). Certificates of
attendance can be provided electronically or through any other means accessible to the staff member and
the sending institution.
3
Higher Education:
Erasmus+
Mobility Agreement form
Participant’s name
Erasmus+ Mobility Agreement
Staff Mobility For Training1
Planned period of the physical mobility: from [day/month/year] to [day/month/year]
Duration of physical mobility (days) – excluding travel days: ………………….
If applicable, planned period of the virtual component: from [day/month/year] to
[day/month/year]
The Staff Member
Last name (s) First name (s)
Seniority2 Nationality3
Sex [M/F/Undefined] Academic year 20../20..
E-mail
The Sending Institution Faculty/Department
Name Country/
Country code5
Erasmus code4 Contact person
e-mail / phone
(if applicable)
Address
Contact person
name and position
The Receiving Organisation Faculty/Department
Name (if applicable)
Erasmus code Country/
Country code
(if applicable)
Contact person
Address e-mail / phone
Contact person, Size of organisation ☐<250 employees
name and position ☐≥250 employees
(if applicable)
Type of organisation:
For guidelines, please look at the end notes on page 3.
1
Higher Education:
Erasmus+
Mobility Agreement form
Participant’s name
Section to be completed BEFORE THE MOBILITY
I. PROPOSED MOBILITY PROGRAMME
Language of training: ………………………………………
Overall objectives of the mobility:
Added value of the mobility (in the context of the modernisation and
internationalisation strategies of the institutions involved):
Activities to be carried out (including the virtual component, if applicable):
Expected outcomes and impact (e.g. on the professional development of
the staff member and on both institutions):
II. COMMITMENT OF THE THREE PARTIES
By signing6 this document, the staff member, the sending institution and the receiving organisation confirm
that they approve the proposed mobility agreement.
The sending higher education institution supports the staff mobility as part of its modernisation and
internationalisation strategy and will recognise it as a component in any evaluation or assessment of the
staff member.
The staff member will share their experience, in particular its impact on their professional development and
on the sending higher education institution, as a source of inspiration to others.
The staff member and the beneficiary organisation commit to the requirements set out in the grant
agreement signed between them.
2
Higher Education:
Erasmus+
Mobility Agreement form
Participant’s name
The staff member and the receiving organisation will communicate to the sending institution any problems
or changes regarding the proposed mobility programme or mobility period.
The staff member
Name:
Signature: Date:
The sending institution Date:
Name of the responsible person:
Signature:
The receiving organisation Date:
Name of the responsible person:
Signature:
1 Adaptations of this template:
• In case the mobility combines teaching and training activities, the mobility agreement for
teaching template should be used and adjusted to fit both activity types.
• In the case of mobility between higher education institutions (HEIs), this agreement must always
be signed by the staff member, the sending and the receiving HEI (three signatures in total).
• In the case of incoming mobility of higher education staff to an organisation, this agreement must
be signed by the participant, the beneficiary organisation, the sending HEI and the organisation
receiving the staff member (four signatures in total). An additional space should be added for
signature of the beneficiary organisation organising the mobility.
2 Seniority: Junior (approx. < 10 years of experience), Intermediate (approx. > 10 and < 20 years of
experience) or Senior (approx. > 20 years of experience).
3 Nationality: Country to which the person belongs administratively and that issues the ID card and/or
passport.
4 Erasmus code: A unique identifier that every higher education institution that has been awarded with the
Erasmus Charter for Higher Education receives. It is only applicable to higher education institutions located
in EU Member States and third countries associated to the programme.
5 Country code: ISO 3166-2 country codes available at: https://www.iso.org/obp/ui
6 Circulating papers with original signatures is not compulsory. Scanned copies of signatures or electronic
signatures may be accepted, depending on the national legislation of the country of the beneficiary
institution (in the case of mobility with third coutnries not associated to the programme: the national
legislation of the EU Member State or third country associated to the programme). Certificates of
attendance can be provided electronically or through any other means accessible to the staff member and
the sending institution.
3