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Corporate model grant agreement
European Solidarity Corps – Template for agreements to be used between partner and participants – 2025
VOLUNTEERING AGREEMENT
VOLUNTEERING AGREEMENT – EUROPEAN SOLIDARITY CORPS
MAIN CONDITIONS
Project: 2025-1-CZ01-ESC51-VTJ-000346514
National Agency: Dům zahraniční spolupráce, Na Poříčí 1035/4, 110 00 Praha 1
Project Country: Czech Republic
Location of the activity: Sdružení Ackermann-Gemeinde, z. s., Vyšehradská 320/49, 128 00 Praha 2, Czech Republic
Activity duration: from 29.12. 2025 – 28.12. 2026
Volunteering type: Cross-border
Insurance number: Henner Offer ID: 189751
This volunteering agreement (‘the Agreement’) is concluded according to Regulation (EU) 2021/888 establishing the European Solidarity Corps Programme[footnoteRef:2] between the following parties. Hereinafter collectively referred to as the ‘parties’. [2: Regulation (EU) 2021/888 of the European Parliament and of the Council of 20 May 2021 establishing the European Solidarity Corps Programme and repealing Regulations (EU) 2018/1475 and (EU) No 375/2014 (hereinafter the ‘ESC Regulation’), OJ L 202, 08/06/2021, p. 32–54, ELI: http://data.europa.eu/eli/reg/2021/888/oj.]
On the one part, the LEAD Organisation
1) University of West Bohemia, Czech-German Youth Exchange Coordination Centre Tandem
Address: Univerzitní 2732/8, 301 00 Plzeň, Czechia
ESC accreditation number: 2021-1-CZ01-ESC50-094564
OID: E10208656
Bank accounts: Czech crown current account (CZK)
Account number: 48 11 53 0257 / 0100
IBAN: CZ 81 01 0000 0000 48 11 53 0257 / SWIFT: KOMBCZPPXXX
Bank: Komerční banka, a. s., Na Příkopě 33, 11407 Praha 1
Euro current account (EUR)
Account number: 48 45 50 0267 / 0100
IBAN: CZ 04 01 0000 0000 48 45 50 0267 / SWIFT: KOMBCZPPXXX
Bank: Komerční banka, a. s., Na Příkopě 33, 11407 Praha 1
Called hereafter “the lead organisation”, represented for the purposes of signature of this agreement by rector Prof. RNDr. Miroslav Lávička, Ph. D.,of the first part, and
2) Sdružení Ackermann-Gemeinde, z.s. Praha (Hosting Organisation)
Address: Vyšehradská 320/49, 128 00 Praha 2, Czechia
ESC accreditation number: 2021-1-CZ01-ESC50-094585
Bank CZK account: 2365190002/5500
Bank: Raiffeisenbank, Karlovo náměstí 10, 120 00 Praha 2
Bank EURO account: 2365190002/5500
IBAN: IBAN: CZ53 5500 0000 0023 6519 0002
BIC/SWIFT: SWIFT: RZBCCZPP
OID: E10017096
Called hereafter “the hosting organisation”, represented for the purposes of signature of this agreement by Mgr. Zdeněk Talácko of the second part, have agreed the Special Conditions and the Annex below which form an integral part of this agreement ("the agreement").
As The Participant (hereinafter referred to as ‘the Volunteer’):
3) x
Date of birth: x
Nationality: German
Address: x
Phone: x
x
Sex: F
PNr: 7x
ENTRY INTO FORCE
The agreement shall enter into force on the date when the last of the parties signs this Agreement.
The Agreement is composed of:
· Main Conditions
· Annex I – Specific Terms and Conditions
· Annex II – General Terms and Conditions
SIGNATURES
……………………………..
For the LEAD organisation
Date, forename/surname/function
[signature]
…………………………….. …………………………..
For the Hosting organisation Volunteer – xxx
ANNEX I
SPECIFIC TERMS AND CONDITIONS
ARTICLE 1 – VOLUNTEERING ACTIVITY
The volunteer undertakes to carry out a volunteering activity under the European Solidarity Corps Programme at Sdružení Ackermann Gemeinde, z.s., Praha (Hosting Organisation), Address: Vyšehradská 320/49, Praha.
The organisation shall provide support to the volunteer for undertaking the volunteering activity as defined below.
ARTICLE 2 – INSURANCE
Henner Insurance - As a volunteer, who is covered under the European Solidarity Coprs insurance plan from the day of leaving home to the host county until the end of the second month of the termination of the mobility. The volunteer chooses either primary or complementary coverage according to his/her own decision and family situation (familienversichert/ privat versichert). As an EU citizen, he/she should hold the EHIC card.
ARTICLE 3 – ROLES AND TASKS OF THE VOLUNTEER
In addition to the rights and responsibilities set out in the General Terms and Conditions, the parties agree on the following description of roles and tasks of the volunteer during the volunteering activity:
Roles and supposed tasks of the volunteer:
· organisation of educational events, educational journeys, international youth meetings, German language courses in cooperation with member of SAG
· the volunteer can think of an own project to organise
· preparation and arranging thematic contents for educational seminars
· work on content, promotion, administration, realisation and settlement of projects
· taking part in other events of SAG, their preparation, fund-raising, creation of the program, realisation including PR
· administration of our bilingual website and social media
· presentation of our organisation’s events at information stands
· communication with our members (SAG-members) personally at our events, by phone, email, Skype and on social media)
· - assistance in language courses for Czech-german bilingual children.
· The participant will complete in [CZECH or ENGLISCH] the participant report (Beneficiary Modul) at the latest 30 days after the end of the activity period via an on-line questionnaire providing their feedback on factual and qualitative elements of the activity period, as well as of its preparation and follow-up.
Expected learning outcomes – possibilities of learning:
· project management during the organisation of international youth meetings
· intercultural competence by working in an international team, gaining deep knowledge of Central Europe
· the volunteer gains new experiences, skills and knowledge during the work in a NGO with an international background improvement of communication skills in the mother language and in the foreign language thanks to regular contact to the organisation’s members,
· improvement of creativity, introduction of news and responsibility for possible risks,
· strengthening of social and civic skills thanks to the organisation’s openness towards different topics
· The working time is 35 hours per week on the basis of a regular 5 day week (7 hours per day).
· Accompanying language courses and further trainings that are relevant for carrying out the required tasks are considered to be working time.
· The volunteer gets 25 vacation days per year. i.e. 2 days/month.
· The volunteer takes part in projects that will in some cases also take place during the weekends.
· For extra time the volunteer gets compensatory time that is to be made use of close to when the extra working time occurred.
· Working from home is possible one day a week only after prior agreement with the managing director of the host organization.
· Any vacation days must be announced at least one month in advance due to long-term planning of various projects.
· Developing communication skills in the mother language and other languages
· Communication with target group, marketing and social media, organization
ARTICLE 4 – LANGUAGE SUPPORT
Language support: The volunteer will have not only online language support in Czech language via portal EU Academy, but she/he will be offered lessons – classroom teaching.
ARTICLE 5 – RESPONSIBILITIES OF THE ORGANISATION
In addition to the rights and responsibilities set out in the General Terms and Conditions, the parties agree on the following description of tasks of the organisation during the volunteering activity:
The lead organisation
· has the overall responsibility for the administrative management of the project, formulation and submission of grant application, volunteering agreement and the final report
· will send to the participant the European Solidarity Corps Info Kit before the start of the activity.
· will ensure adequate preparation for the participant before departure
· must duly inform the participant of how the insurance scheme functions, as well as the obligation of obtaining the European Health Insurance Card, if free of charge, before arriving to the host country.
· keeps in contact with the volunteer and with the hosting organisation during the project
· must make sure that the participant is registered for the European Solidarity Corps insurance scheme.
The hosting organisation
· will ensure safe and decent living and volunteering conditions for the participant.
· will ensure adequate support to the participant for learning and development, in line with the quality standards outlined in the European Solidarity Corps Programme Guide.
· must make sure that the participant has received the appropriate clearance to work with vulnerable groups.
· make sure that the participant is insured, either through the national health system or through a private insurance scheme, for accidents and illness. The organisation must make sure that the participant is insured for third party liability.
· is obligated to comply with the European Solidarity Corps Guide including but not limited to the basic principles such as equal opportunities for everybody, non-discrimination, democracy, social inclusion,
· support of mentors, provision of high-quality activities with learning dimension focusing on personal, socio-educational and professional development, adequate training, working and volunteering arrangements, safe and decent environment and conditions, and, the 'no-profit principle' in compliance with the Regulation 2018/1046.
· acknowledges that the grant under the European Solidarity Corps Programme is of no-profit and co-financing nature in accordance with the European Solidarity Corps Guide
· is responsible for the recruitment and selection process
· is responsible for providing an activity plan and identifying clear learning opportunities for the volunteer
· is responsible for providing safe working and living conditions
· will cooperate with other partners in the application process; ensure midterm and final evaluation in cooperation with the volunteer and the lead organisation, practical arrangements in regard to the volunteer's stay during the project such as lodging, board, registration of the volunteer according to national laws
· will inform the volunteer about his/her rights and duties and help the volunteer in contact with the National Agency regarding trainings
· will monthly pay out the volunteer’s pocket money and the allowance for food
· may pay language training and will pay local transport
· provides suitable accommodation
· takes over the travel costs to the on-arrival and mid-term training
· provides personal support and support during the learning process, identifies a mentor who is responsible for providing personal support
· supports the volunteer in the integration in the local community
ARTICLE 6 – PAYMENTS AND PAYMENT ARRANGEMENTS
The participant will receive financial support from EU funds for 365 days in the form of pocket money. The total amount of pocket money for the activity period will be determined by multiplying the number of days of the activity with the rate applicable per day for the host country concerned, including one travel day before the activity and one travel day following the activity, and up to four additional days for participants receiving a green travel financial support.
The organisation may provide financial support for travel expenses and other eligible exceptional costs in line with the European Solidarity Corps Programme Guide.
Where applicable, the organisation may provide non-financial support for travel, inclusion, mentorship, language learning.
· The participant will receive from the hosting organisation a pocket money of 7 EUR per day. Pocket money will be calculated per calendar day in month, paid once a month to bank account of the volunteer.
· The participant will receive from the hosting organisation a food allowance of minimum amount 100 EUR per month.
· The participant will receive from the hosting organisation an allowance for travel cost of 309 EUR (or 417 in case of green travel means of transport – for this art of payment is the valid ticket necessary.
· The participant will receive from the hosting organisation suitable accommodation.
· The hosting organisation will pay monthly or for longer period Travel card for public transport.
· The hosting organisation may provide for the participant a Czech language training course.
· Number of holidays: 25 per year, i.e. 2 days per month
· Number of working hours per week: 35 hours
· The lead organisation will receive once 238 EUR project management grant and 700,80 € for whole duration of project, in total 938,80 €. Costs directly linked to the implementation of volunteering activities (e.g. preparation, monitoring and support of participants, validation of learning outcomes) and costs linked to the subsistence of participants.
· The hosting organisation receive activity costs total of 8059,20 EUR for 365 days, 7 EUR per day pocket money (total of 2555 EUR for 365 days) and 309 EUR travel cost, total of 10 923,20 EUR for whole duration of project. Payment for young people with fewer opportunities is not included.
· Payments to the hosting organization, related to the increased mentoring (8 €/day): Based on the available information provided in advance, the host organization will receive support for the first 90 days of mobility in the amount of € 720. If further mentoring is required, an additional payment will be made after communication between the Lead and the host organization, unless the lead organisation states otherwise.
· Payments to the hosting organization related the preparatory visit (max 609 €) of the volunteer before to the start of the volunteering service will be paid when the asked documents are received and as part of the final billing, and recognised by the national agency.
· In the case of incomplete months, the financial support is calculated by multiplying the number of days in the incomplete month with 1/x of the unit cost per month, where “x” is the number of all days in the incomplete month.
· The lead organisation will pay a pre-financing payment of 80 % of the amount (activity costs and pocket money) at the beginning of the mobility to the hosting organisation. The final calculation of the activity and remaining payment shall be paid to the hosting organisation after the successful completion of the mobility and handing over all of the final reports and other documents, unless the lead organisation states otherwise.
· The payment to the hosting organisation will be made in EUR in accordance rules below.
· The conversion will be made at the daily exchange rate established by the European Commission and published on https://www.ecb.europa.eu/stats/policy_and_exchange_rates/euro_reference_exchange_rates/html/index.en.html
· A grant recipient that keeps its accounting records in a currency other than euro must convert the costs reported under the budget categories established on the basis of actual costs incurred and recorded in its accounting records into euro using the average of the daily exchange rates published in the C series of the Official Journal of the European Union calculated for the reporting period (http://www.ecb.europa.eu/stats/exchange/eurofxref/html/index.en.html). If the daily euro exchange rate for a given currency is not published in the Official Journal, the average of the monthly accounting exchange rates published on the Commission's website (InforEuro) calculated for the reporting period shall be used for the conversion.
· A grant recipient that keeps its accounting records in euro must convert costs incurred in another currency into euro in accordance with its usual accounting practices.
· The financial support may not be used to cover similar costs already funded by EU funds.
· The reimbursement of costs incurred in connection with special needs, when applicable, shall be based on the documentation such as invoices, receipts, etc. provided by the participant.
ANNEX II
GENERAL TERMS AND CONDITIONS
ARTICLE 1 – SUBJECT OF THE AGREEMENT
This volunteering agreement sets out the rights and obligations of the parties thereto, the duration and location of the volunteering activity and description of the tasks involved. It includes the terms and conditions applicable to the support awarded for the implementation of the action ‘Volunteering activity under the European Solidarity Corps Programme’.
ARTICLE 2 — DEFINITIONS
For the purposes of this Agreement, the definitions stated in the European Solidarity Corps Guide 2025[footnoteRef:3] and in the EU Financial Regulation[footnoteRef:4] apply. [3: https://youth.europa.eu/sites/default/files/inline-files/European_solidarity_corps_guide_2025.pdf ] [4: Regulation (EU, Euratom) 2024/2509 of the European Parliament and of the Council of 23 September 2024 on the financial rules applicable to the general budget of the Union (recast) (OJ L, 2024/2509, 26.09.2024, ELI: http://data.europa.eu/eli/reg/2024/2509/oj) ]
ARTICLE 3 — DURATION OF THE ACTIVITY AND STARTING DATE
The start date of the activity shall be the first day that the volunteer needs to be present at the host organisation. The activity cannot start before the agreement is signed.
The end date shall be the last day the volunteer needs to be present at the host organisation.
ARTICLE 4 — RIGHTS AND OBLIGATIONS OF THE PARTIES
4.1 Rights and responsibilities of the volunteer
The volunteer has the right to carry out the volunteering activity in safe and decent living and working conditions and to receive quality and support measures as defined below and in line with Quality Label standards of the participating organisations and in compliance with the European Solidarity Corps Guide 2025.
The volunteer is fully responsible towards the participating organisations for implementing the activities described in Annex I and for compliance with the provisions of this agreement and all legal obligations under the applicable law.
The volunteer must implement the Agreement to their best abilities and in good faith. During the period indicated in Annex I, the volunteer must not undertake any other European Solidarity Corps volunteering activity.
The volunteer has the obligation of obtaining the European Health Insurance Card (EHIC), if available, before arriving to the host country. If the EHIC card is not free of charge, the cost should be reimbursed, in agreement with the organisation.
In the eventuality of a check, review, audit in Article 11, the volunteer must cooperate diligently and provide — within the deadline requested — any information to verify compliance with the Agreement.
The volunteer undertakes to be familiar with the contents of the European Solidarity Corps Info Kit at the start of the activity.
If invited, the volunteer will participate in pre-departure training, on-arrival training, mid-term evaluation and annual event.
If the activity is done in one of the languages and levels covered by the Online Language Support, the volunteer will follow the online language training in that language in order to prepare for the activity abroad. The volunteer will immediately inform the organisation if they are unable to carry out the online language course.
If the volunteer breaches any of their obligations under this Agreement, the financial support may be suspended or terminated.
4.2 Rights and responsibilities of the organisation
The organisation must implement the Agreement to their best abilities and in good faith, in compliance with the principles, objectives and quality standards of the European Solidarity Corps and the Quality Label standards.
The organisation shall provide financial support to the volunteer for undertaking a volunteering activity under the European Solidarity Corps programme as detailed in Article 6.
The organisation shall ensure safe and decent living and volunteering conditions for the volunteer.
The organisation shall ensure adequate support to the volunteer for learning and development, in line with the quality standards outlined in the European Solidarity Corps Programme Guide 2025.
The organisation shall ensure that the volunteer has received the European Solidarity Corps Info Kit before the start of the activity.
If applicable, the organisation must make sure that the volunteer has received the appropriate clearance to work with vulnerable groups in accordance with its national law.
If the activity will be done in one of the languages/levels covered by the Online Language Support (OLS), the organisation shall encourage volunteers to use OLS and provide them with information and support on how to access the platform.
ARTICLE 5 — INSURANCE
If the volunteering activity is in-country, by signing this agreement, the organisation confirms that the volunteer is insured, either through the national health system/EHIC or through a private insurance scheme, for accidents and illness. The organisation also confirms that the volunteer will be insured for third party liability.
If the volunteering activity is cross-border, the volunteer shall be registered for the European Solidarity Corps insurance scheme, before the departure to the place of the volunteering activity. By signing this agreement, the organisation confirms that the volunteer has been duly informed of how the insurance scheme functions, as well as of the obligation of obtaining the European Health Insurance Card, if available, before arriving to the host country.
ARTICLE 6 — FINANCIAL AND NON-FINANCIAL SUPPORT
The organisation shall provide the volunteer with financial support from EU funds in the form of pocket money for the activity period. The total amount of pocket money for the activity period will be determined by multiplying the number of days of the activity with the rate applicable per day for the host country concerned, including one travel day before the activity and one travel day following the activity, and up to four additional days for volunteers receiving a green travel financial support.
The organisation shall provide the volunteer with financial support for travel expenses and other eligible exceptional costs in line with the European Solidarity Corps Programme Guide 2025.
Where applicable, the organisation shall provide non-financial support for travel, inclusion, mentorship, language learning.
The reimbursement of costs incurred in connection with special needs, when applicable, shall be based on the documentation such as invoices, receipts, etc. provided by the volunteer.
To be eligible for financial support, the activity it relates to must have taken place during the period set out in the Main Conditions or, in case of an earlier termination, in the period up to the effective date of termination, and comply with the applicable laws and provisions of this agreement.
The financial support may not be used to cover activities and costs already funded by European Union funds.
ARTICLE 7 – RECOVERY
The financial support or part thereof shall be recovered by the organisation if the volunteer does not comply with the terms of the agreement. If the volunteer terminates the agreement before it ends, they will have to return the amount of the grant already paid to them in advance for non-active days, except if agreed differently with the organisation. The latter shall be reported by the organisation and accepted by the National Agency.
ARTICLE 8 — ETHICS AND VALUES
The volunteering activity must be carried out in line with the highest ethical standards and the applicable EU, international and national law on ethical principles.
The parties to this agreement must commit to and ensure the respect of basic EU values (such as respect for human dignity, freedom, democracy, equality, the rule of law and human rights, including the rights of minorities).
If the volunteer breaches any of their obligations under this Article, the financial support may not be paid.
ARTICLE 9 — DATA PROTECTION
Any personal data under the Agreement will be processed under the responsibility of the data controller identified in the privacy statement in accordance with the applicable data protection legislation, in particular Regulation 2018/1725[footnoteRef:5] and related national data protection acts and for the purposes set out in the Privacy Statement available at https://ec.europa.eu/erasmus-esc-personal-data. Such data will be processed solely in connection with the implementation and follow-up of the Agreement by the organisation, the National Agency and the European Commission, without prejudice to the possibility of passing the data to the bodies responsible for inspection and audit in accordance with EU legislation (Court of Auditors or European Antifraud Office (OLAF)). [5: Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data, and repealing Regulation (EC) No 45/2001 and Decision No 1247/2002/EC. ]
The volunteer may, on written request, gain access to their personal data and correct any information that is inaccurate or incomplete. They should address any questions regarding the processing of their personal data to the organisation and/or the National Agency[footnoteRef:6]. The volunteer may lodge a complaint against the processing of their personal data to the European Data Protection Supervisor. [6: https://youth.europa.eu/solidarity/organisations/contact-national-agencies_en ]
ARTICLE 10 — PARTICIPANT REPORT
The volunteer shall complete a participant report at the latest 30 days after the end of the activity period via an on-line questionnaire providing their feedback on factual and qualitative elements of the activity period, as well as of its preparation and follow-up. Until the volunteer submits the report, the organisation will not issue the certificate of participation.
ARTICLE 11— CHECKS, REVIEWS, AUDITS AND INVESTIGATIONS
The parties to this Agreement undertake to cooperate diligently and provide any information requested by the European Commission, the organisation country’s National Agency or by any other outside body authorised by the European Commission or the organisation country’s National Agency to check that the project and the provisions of the Agreement are being/have been properly implemented.
If requested by these bodies, the parties must provide full, accurate and complete information in the format and by the deadline requested.
Any findings related to the agreement may lead to a request for refund, a withholding of payments or further legal action in the terms of the applicable national law.
ARTICLE 12 — AGREEMENT SUSPENSION
The agreement may be suspended by initiative of the volunteer or of the organisation if exceptional circumstances — in particular force majeure (see Article 15) — make implementation impossible or excessively difficult. The agreement may be suspended always with the agreement of the other party and at the date convened by both following an amendment and it may be resumed afterwards. The suspension will take effect on the day agreed by the parties.
Either party to this agreement may — at any moment — suspend the agreement, if the other party has committed or is suspected of having committed: a) substantial errors, irregularities or fraud or b) serious breach of obligations under this Agreement or during its award (including improper implementation of the action, submission of false information, failure to provide required information, breach of ethics rules (if applicable), failing to cooperate with checks, reviews, audits and investigations etc.). The suspension will take effect the day after the notification is sent.
Once circumstances allow for implementation to resume, the parties must immediately agree on the resumption date (one day after suspension end date). The suspension will be lifted with effect from the suspension end date.
During the suspension, no financial support will be paid to the volunteer.
The volunteer may not claim damages due to suspension by the participating organisations.
If the volunteer believes the payment is being unduly withheld, the volunteer may address the situation to the competent National Agency, after trying to obtain clarification from the participating organisations and/or when the dispute cannot be solved amicably.
Financial support suspension does not affect the organisation’s right to terminate the financial support (see Article 13).
ARTICLE 13 — AGREEMENT TERMINATION
The agreement may be terminated by the volunteer or the organisation if exceptional circumstances — in particular force majeure (see Article 15) — make implementation impossible or excessively difficult.
In case of termination due to force majeure or other reasons on the part of the organisation, the volunteer will be entitled to receive at least the amount of the financial support corresponding to the actual duration of the activity period. Any remaining funds will have to be refunded.
In the event of serious breach of obligations outlined in this Agreement the parties are entitled to terminate the agreement by formally notifying the other party.
Either party may terminate the agreement, if the other party has committed substantial errors, irregularities, fraud, corruption, or is involved in a criminal organisation, money laundering, terrorism-related crimes (including terrorism financing), child labour or human trafficking.
If the volunteer terminates the agreement before the activity ends, they will have to refund the amount of the financial support paid to them in advance for non-active days.
The organisation reserves the right to reduce the financial support proportional to the seriousness of the breach on the part of the volunteer under any of the motives listed in 4th paragraph and initiate a court action if any requested refund is not voluntarily repaid within the deadline notified to the volunteer by registered letter.
The volunteer may not claim damages due to termination by the participating organisations, if this termination was caused by any of the motives on the volunteer’s part listed in the 4th paragraph of this article.
The termination will take effect the day after the confirmation notification is sent (or on a later date specified in the notification; ‘termination date’).
After termination, the volunteer’s and the organisations’ obligations (in particular Article 10 (participant report), and Article 11 (checks, reviews, audits and investigations) continue to apply.
ARTICLE 14 — DAMAGES
Each party of this agreement exonerates the other from any civil liability for damages suffered by them or their staff as a result of performance of this Agreement, provided such damages are not the result of serious and deliberate misconduct on the part of the other party or their staff.
The project country’s National Agency, the European Commission or their staff cannot be held liable in the event of a claim under the Agreement relating to any damage caused during the execution of the activity. Consequently, the organisation country’s National Agency or the European Commission will not entertain any request for indemnity or reimbursement accompanying such claim.
ARTICLE 15 — FORCE MAJEURE
A party prevented by force majeure from fulfilling its obligations under the Agreement cannot be considered in breach of them.
‘Force majeure’ means any situation or event that:
· prevents either party from fulfilling their obligations under the Agreement,
· was unforeseeable, exceptional situation and beyond the parties’ control,
· was not due to error or negligence on their part (or on the part of other participating entities involved in the action), and
· proves to be inevitable despite exercising all due diligence.
Any situation constituting force majeure must be formally notified to the other party without delay, stating the nature, likely duration and foreseeable effects.
The parties must immediately take all the necessary steps to limit any damage due to force majeure and do their best to resume implementation of the action as soon as possible.
ARTICLE 16 — COMMUNICATION BETWEEN THE PARTIES
16.1 Forms and means of communication
Communication under the Agreement (information, requests, etc.) must be made in writing, unless otherwise indicated in the agreement. Formal notifications must be made by registered post with proof of delivery (‘formal notification on paper’). However, formal notifications may be sent electronically if the applicable national law in the Member State concerned allows it, notably with proof of delivery.
16.2 Date of communication
Communications are considered to have been made when they are sent by the sending party (i.e. on the date and time they are sent).
Formal notifications on paper sent by registered post with proof of delivery are considered to have been made on either the delivery date registered by the postal service or the deadline for collection at the post office.
Communications to the National Agency must be made at the official address that you can find at the link. https://youth.europa.eu/solidarity/organisations/contact-national-agencies_en
ARTICLE 17 — AMENDMENTS
The Agreement may be amended, unless the amendment entails substantial changes to the Agreement, case in which a new Agreement must be signed. Amendments may be requested by any of the parties. Any amendment to the agreement shall be done in writing in due time. An amendment enters into force on the day of the signature of the receiving party. An amendment takes effect on the date of entry into force or other date specified in the amendment.
ARTICLE 18 — APPLICABLE LAW AND SETTLEMENT OF DISPUTES
The Agreement is governed by the national law of the project country. The competent court determined in accordance with the applicable national law shall have sole jurisdiction to hear any dispute between the organisation and the volunteer concerning the interpretation, application or validity of this Agreement, if such dispute cannot be settled amicably.
ARTICLE 19 — DECLARATION BY THE VOLUNTEER
By signing this agreement, the volunteer declares to not have taken part in a European Solidarity Corps volunteering activity, EVS or in an Erasmus+ volunteering activity previously that would make his participation ineligible (according to the exceptions indicated in the European Solidarity Corps Guide). The volunteer declares that they are familiar with the contents of the European Solidarity Corps Info Kit.
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